Chemonics International Inc. a leading international consulting firm, seeks experienced Administrative Assistant for a project funded by the U.S. Agency for International Development (USAID), Indonesia
Marine and Climate Support (IMACS). This project aims to support the
Government of Indonesia in improving the sustained management of marine
ecosystems by providing technical support for key marine activities with
the Ministry of Marine Affairs and Fisheries (MMAF), local communities,
and the private sector.
The Administrative Assistant position will be for less than one year, and will conclude on or about March 2015.
Specific requirements
The
IMACS administrative assistant will have the primary responsibility of
assisting with all project administrative tasks and functions. The job responsibilities include, but are not limited to, the following:
- Coordinate all logistical aspects of project administration including arranging travel, processing travel clearances, and fielding consultants
- Maintain transport booking arrangement for project staffs including checking weekly vehicle log book
- Provide minor translation as requested by technical staff
- Fulfill office management duties including, answering phones, photocopying, faxing, etc
- Maintain and stock office supplies and process supply orders from Office Manager
- Label and maintain all administrative files including travel clearances/itineraries, visa requests, consultant transport and lodging information, and all other non-accounting related documentation
- Provide administrative support to the Office Manager, Chief of Party and other task leaders
- Prepare reports of meetings convened or attended by project management
- Assist Office Manager in hosting project visitors and arranging meeting details
- Answer inquires and supply available project information from other Chemonics projects, USAID staff and other development projects as necessary
- Assist Operations Manager in sending monthly expenditure reports and back-ups to Chemonics home office
- Fulfill other administrative functions as required
Reporting
The Administrative Assistant reports directly to the Office Manager. He/She will prepare
regular oral and written progress reports that demonstrate the status
of project activities toward expected results, as well as other reports
as required.
Qualifications
- At least 3-5 years of administrative management experience, preferably with large-scale international projects
- Successful experience working in a diverse, fast-paced environment
- Excellent computer and typing skills including Microsoft Word, Excel, Outlook exchange email system, and desktop publishing software such as Adobe, Photoshop, and other similar programs.
- Versed in office administration duties including arranging meetings, and travel arrangements
- Bachelor degree or 5 years administrative experience required
- Fluency in English and Bahasa Indonesian required
Interested applicants are requested to send a cover letter and resume with the subject line "Administrative Assistant" to IMACSproject@gmail.com no later than June 27, 2014. Finalists will be contacted.
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