IRENA Innovation and Technology Centre (IITC) Vacancy: Programme Assistant - Bonn, Germany

Vacancy Announcement No: HR/VA/2014/O/8009 Title and Grade: Programme Assistant - Innovation , GS5 Indicative Net Annual Salary: Euros 36... thumbnail 1 summary
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IRENA Innovation and Technology Centre (IITC) Vacancy: Programme Assistant - Bonn, Germany
Vacancy Announcement No: HR/VA/2014/O/8009

Title and Grade: Programme Assistant - Innovation, GS5

Indicative Net Annual Salary: Euros 36,042 to 42,534 plus provident fund

Duration of Appointment: One year with possible extension

Duty Station: Bonn, Germany

Expected Date for Entry on Duty: As soon as possible

Deadline for Application: 16 July 2014 (at midnight, Abu Dhabi local time)

The International Renewable Energy Agency (IRENA) is an inter-governmental organisation mandated with the widespread and increased adoption and sustainable use of all forms of renewable energy. IRENA supports countries in their transition to a sustainable energy future, and serves as the principal platform for international cooperation, a centre of excellence, and a repository of policy, technology, resource and financial knowledge on renewable energy. The Agency implements its mandate with the view to sustainable development, increased energy security and low-carbon economic growth and prosperity.

IRENA Innovation and Technology Centre (IITC) is responsible for the provision of the means for an accelerated renewable energy technology uptake, considering national conditions of resource endowment, social and economic frameworks. In accordance with the IRENA Statute, activities in this field include analysis of renewable energy technology policies; dissemination of information and increased awareness; technologies and equipment overview and assessment of success-failure factors; improved pertinent knowledge and technology transfer, and joint RD&D and provision of information about the development and deployment of national and international technical standards in relation to renewable energy.

Under the supervision of the Senior Programme Officer – Renewable Energy Markets and Technology Dialogue of IITC, the Programme Assistant - Innovation will provide general office assistance and will, in particular:
  • Serve as focal point responsible for administrative coordination of programme and project implementation activities, involving liaison with a diverse units in the organization to initiate requests, obtain necessary clearances, process and follow-up on administrative tasks. Administrative tasks include, among other, project budget management, travel arrangements, and procurement of equipment and services; 
  • Monitor status of programme and project activities, receipt of documentation for review and approval;
  • Compile, summarize and enter up-to-date data on project delivery; Draft status reports on project delivery and bring shortfalls to the attention of supervisor;
  • Review project documents, prior to submission for final approval and signature;
  • Draft, format and edit correspondence/presentations and prepare and update progress reports, briefing notes, graphic and statistical summaries and accounting spreadsheets;
  • Support the organization of substantive events, meetings and workshops, including agenda preparation, drafting minutes, overseeing budget, travel and logistical aspects;
  • Assist in proof-reading technical documents;
  • Provide ad-hoc back up support for the programme officer or admin assistants of other units as requested;
  • Perform other duties as assigned.
Competencies
  • Professionalism: Knowledge in project management and accounting. Familiarity with international organisations administrative policies and procedures, in particular those related to financial and budgetary management. Ability to conduct independent research, identifying issues, formulating opinions and making conclusions and recommendations. Ability to work independently and productively under pressure Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. 
  • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
  • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • Accountability: Stands accountable for the accuracy and completeness of information under his/her control and handling of the information in a discreet and confidential manner; takes ownership for all responsibilities and honour commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; supports subordinates, provides oversight and takes ownership of delegated responsibilities and authorities; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable; operates in compliance with organizational regulations and rules.
  • Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
  • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors on going developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed.
Qualifications

Education: High school diploma or equivalent. Post-secondary education/courses in administration with an emphasis on project and budgetary management would be an asset.

Experience: Five years of progressively responsible experience in the field of project and office management, budget, accounting, finance or other related field. Experience working in international organizations is an asset. Excellent computer skills in Windows environment, knowledge of internet communications and command of MS Office applications (Word, Excel, and Power Point) and experience in the use of web based management systems.

Language: Excellent command of written and spoken English is required. Knowledge of other languages is desirable.

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IRENA reserves the right to appoint a candidate at a lower level than the advertised level of the post.

Qualified candidates must apply for the above mentioned vacancy on-line at HERE, by submitting a complete and comprehensive CV and a letter of interest, including details of two professional references who will be contacted if their application is shortlisted.

Please note that only candidates under serious consideration will be contacted for an interview and will receive notice of the final outcome of the selection process. | Deadline: 16 Jul 2014
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