Conservation International, an international
non-governmental organization, is seeking to fill the position of Sumatera
Operations Coordinator to be based in Medan.
Responsibilities:
- Financial Operations in the field:
- Provide supports to field operations officer on financial issues.
- Responsible for cash management and bank matters.
- Make sure that monthly financial reports are received and submitted on a timely basis;
- Conduct auditing prior submission the report; ensure all expenditure transaction for accuracy, adequate supporting documentation, proper authorization,
- Ensure compliance with internal policies and funder requirements,
- Proper recording of project and account numbers and availability of budgeted funds
- Finance System and other CI’s system
- Implement & maintain accounting system, HR and Admin system as well as other CI’s policy and procedures ;
- Serve as a point person to ensure compliance with operations policies and procedures (finance, human resources, admin/ logistic & procurement).
- Human Resources:
- Work closely with HR Jakarta to carry out recruitment process for field based position, prepare SPK contract and consultant;
- Records staff leave and send the updated record on a monthly basis including the supporting leave form;
- Process staff medical reimbursement and inpatient and ensure proper documentations are provided;
- Supervise operations team including handle HR issues in the field in close coordination with HR Manager
- Handle outsource staff including the service contract with outsource company.
- Admin & Logistic
- Ensure that travel arrangements are implemented according to CI’s rules and regulation (i.e. complete TA form is attached, proper hotel booking arrangements, procurements procedures is adhered to);
- Ensure office equipment list is maintained and updated and conduct regular physical check in;
- Ensure vehicles are maintained (i.e. vehicle log, regular service, ), conduct regular physical check and work closely with Jakarta Admin to update the inventory list
- Ensure that all events or meeting administration be handled by person in charge and follow CI regulation properly
- Support and Assistant
- Assist Senior Sumatra Program Manager for financial management and reporting and -smooth operation of Sumatra program
- Supervise and provide coaching to field finance officer, field admin & logistic officer and IT and Office Support and provide regular support to operations team in site’s office (TapSel and Madina).
Qualifications:
Required:
- College degree, majoring in accounting with at least 3 years related working experiences
- Experienced working with computerized accounting system (Agresso preferred)
- Good understanding on complex accounting/financial issues, spreadsheet and simple financial system
- Experience with PC skills in Microsoft Office and ability to communicate electronically
- Excellent administrative skills. Ability to work well with people
- Good verbal and written communication skills in English.
- Display good leadership skills
Preferred
- Experience working with USAID project.
Interested candidates should send a current resume and cover letter
addressing the required skills and capabilities (no more than 4 pages) to: hrd@conservation.or.id.
Indicate the position title “Sumatera Operations Coordinator “in the email
subject line.
Closing date for the application is 10 July 2014
(Only short-listed candidates will be notified).
loading...
