MSI - SIAP 1 VACANCY: Project Assistant, Jakarta

MSI - SIAP 1 VACANCY: Project Assistant, Jakarta
Management systems international, inc (MSI)
StrengtHening Integrity and accountability program-1

Project Assistant

Location     : Jakarta, Indonesia
Report to   : Grants Manager

Project Summary:
The objective of SIAP-1 is to contribute to good governance in Indonesia by strengthening integrity and accountability in government – principally at the national level. It will do this by supporting governmental and non-governmental efforts to strengthen integrity and accountability. 

Position Summary:
The Grants and Procurement Project Assistant position will be filled by an experienced staff, whose acquired knowledge and skills enable her/him to independently undertake diverse and complex work assignments (e.g. grant management, actively engage in program activities, major event/course planning, etc). Work requires extensive coordination with team members of SIAP-1 to ensure successful performance of the Strengthening Integrity and Accountability Program-1 as detailed in the Project Description of the Cooperative Agreement with USAID.

  • Review grant reporting documentation submitted by sub grantees.
  • Assist to ensure Sub grantee’s timely implementation of activities, in accordance with project schedules and sub grant agreements.
  • Draft letters, faxes, as well as documents and forms related to Program activities and administrative matters.
  • Maintaining grant and subcontract hard and soft copy files. 
  • Assist in the procurement of new programs, as directed by the Grants Manager;
a. Draft procurement documents
b. Prepare lists of potential bidders to be invited (in cooperation with component managers)
c. Assist in preparing internal documents for approval by MSI HQ and USAID
  • Set up appointments/meetings with Government and partner organizations 
  • Perform other duties and responsibilities assigned by Grants Manager.
General provisions and limitations:
  • All final decisions related to this Project are made by the COP and MSI/HQ responsible and authorized personnel.
  • Any communication with USAID is the authority of the COP and MSI/HQ responsible and authorized personnel.
  • Background in Finance, Accounting or project management, 
  • Preffered 1 year experience with finance, grants, or procurement, preferably under USAID financed project
  • Fluent in spoken and written English  
  • Must be well organized and able to work independently. 
  • Excellent knowledge on MS Office
Application should include a cover letter, CV (including three references) and contact number no later than September 15, 2014. Please indicate ‘Project Assistant’ as the subject of your email addressed to:  Recruitment@msi-siap.com.

Only shortlisted candidates will be contacted. This position is only for Indonesian citizens.