#JAKARTA - Save the Children Vacancy: Contract Management Officer

Save the Children is an international NGO and the world's top independent charity for children in need. Since 1919, we have been f... thumbnail 1 summary
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Save the Children is an international NGO and the world's top independent charity for children in need. Since 1919, we have been fighting for children's rights, saving their lives and providing hope for brighter futures worldwide.  In Indonesia, Save the Children currently works in eleven provinces, has staff of approximately 170 local professionals, and programming in Child Protection, Education, Health and Nutrition, Disaster Risk Reduction, and Humanitarian Response.

Save the Children in Indonesia is seeking to fill the following position:

Contract Management Officer
1 position, based in Jakarta
Code : CMO

Role purpose:
  • The Contracts Management Officer's role is important in ensuring that the overall process of contracts for consultants, leases and other types of agreements are efficiently managed and compliant with the organization's policies and procedures in both emergency and development programming context. He/she will work closely with programme managers and consultants/service providers.
  • The Officer will also ensure efficient travel management including accommodation, tickets and visitors handling. 
Reports to: Senior Manager Support Services

Other Reporting and Coordination Responsibilities: Coordination with budget holders/program managers/logistic unit

KEY AREAS OF ACCOUNTABILITY:

Contracts Management
  • Efficient management and administration of contracts process for institutional and individual consultants, leases, rental, framework agreements and others
  • Clear roles and responsibility of consultants in the contracts formulation, drafting and negotiation including rates, terms of payment, benefits, completeness relevant paperwork, etc to ensure compliance with Save the Children's policy and procedure. This involves direct communication with relevant departments, users and consultants.
  • Ensure the consultants payment are tracked and paid in timely manner with appropriate approval from relevant users/Program Managers.
  • Ensure consultants' withholding taxes are administered and reported to tax office based on the tax paperwork from the payroll service provider.
  • Ensure contract management system and database is maintained, updated and reported in timely manner.
  • By coordination with logistics unit, ensure the vacancies for consultancy services are published in relevant media in timely manner
  • Assist in the resolution of conflicts/claims within the terms and conditions of the contract in case of poor performance or non-compliance with contractual obligations.
  • Perform other duties as required.
Other responsibility
  • Manage reservations for accommodation, meeting package, tickets and ensure timely, correct and complete billing payments 
  • Manage incoming international visitors to ensure they receive necessary information prior to travelling.
General
The post-holder will comply with all relevant Save the Children policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies and procedures.

QUALIFICATIONS AND EXPERIENCE

Essential
  • University degree
  • Prior experience in contracts management
  • Ability to plan and organise a substantial workload that includes complex, diverse tasks and responsibilities in both development and emergency contexts
  • Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
  • Demonstrated credibility with colleagues and stakeholders at all levels of an organization
  • Cultural awareness, with very good written and spoken communication and interpersonal skills in English.  
  • Analytical, decision making and strategic planning skills and the ability to handle multiple priorities
  • Team building skills
  • Competent level skills in core IT applications, particularly MS Office
  • A commitment to the values and principles of SC
  • High level of commitment to the principles of development and to the organizational and programmatic goals of  Save the Children.
Desirable
Technical experience/training in specific areas of contract management and review.

Updated CV and application letter should be sent to recruitment.indonesia@savethechildren.org
Please fill the "subject" column of the e-mails in this format: <CMO><your name>
Closing date for application is up to 18 September 2014
(Only short-listed candidates will be notified)
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