Vacant Position at KOICA Indonesia Office (Volunteer Dispatch Program Coordinator)

I would like to inform you that KOICA Indonesia office will open new vacancy for a position of World Friends Korea(WFK) Program Coordinator. In line with this, I kindly request your assistance for posting the above vacancy in your esteemed website which detailed information as follows:

Position : Volunteer Dispatch Program (WFK) Coordinator  
Vacancy Open  : 1 (One)
Salary : Negotiable (depending on the appropriate careers of the applicants)
Term of Contract : 12 Month

Job Description
WFK (World Friends Korea) Program, operated by Korea International Cooperation Agency (KOICA), is the volunteer dispatch program of the government of republic of Korea to Indonesia. Annually, 50 to 100 volunteers and advisors are dispatched to Indonesia for the activities in the field, especially concerning early childhood education, IT training, vocational training, etc. We are now working with ministries and regional government concerned across Java, Sumatera, Kalimantan, Sulawesi. KOICA is a government agency under the auspices of the Ministry of Foreign Affairs and Trade, Korean Government. KOICA has played its role as an implementing organization of the Korean Government’s bilateral grant aid and technical cooperation programs to the developing countries.
WFK Volunteer Program Coordination
  • Support safety management work for foreign volunteers
  • Support the planning of the annual volunteer dispatch program and coordinate with related stakeholders 
  • Performing or supporting the demand surveys (need assessment) for the identifying the needs of volunteer dispatch across regions
  • Supporting the communication with ministries and regional government concerned to identify the needs of volunteer dispatch 
  • Coordinating with related ministries and regional government for the approval of dispatch and perform the related administrative tasks on a timely basis 
  • Supporting the field training of dispatched volunteers in Indonesia by taking necessary administrative process and communicating with related stakeholders
  • Monitoring the activities of volunteers and regularly checking their safety according to the internal regulation 
  • Providing administrative support for volunteers when finishing their duty, changing the location of their duty, extension of their duty, etc. (e.g. visa extension) 
  • Maintaining the data and documentation related to the volunteer dispatch matters 
  • Organizing and supporting the evaluation meeting
  • Maintaining regular records in case of the official meetings or ceremony 
  • Providing the regular report to KOICA supervisors about monitoring result on volunteer activities and communications with  partner organizations
Related Administrative Service and Responsibilities
  • Support meetings and workshops held by KOICA Indonesia technically
  • Coordination for visa arrangement, renewal and expiration for dispatched Korean volunteers with related ministries and organizations 
  • Provide support to Resident Representative and/or Deputy Resident Representative in document and correspondence preparation and follow-up
  • Candidates who can start work in KOICA on October 2014
  • Bachelor degree with relevant major which can perform above mentioned tasks 
  • Preferably with minimum 3 years of experience working in related organizations
  • Willing to develop a good teamwork with the Partnership staff; having a good skill in report writing, and good skill on the use of  ICT 
  • Having significant roles in lobby and advocacy
  • Excellent communication both in oral and written in Bahasa Indonesia and English and interpersonal skills 
  • Excellent administration and organizational skills
  • Profound knowledge of modern telecommunication systems (telephone, fax, scanner, e-mail, internet and its software).
  • Flexible, able to multi-task and work well in under pressure
To apply, please submit a CV and cover letter by email to recruitment.koicaindonesia@gmail.com  application no later than 14 September 2014

I am very grateful if you could publish this vacancy soon and hope to see it on your esteemed website.

Thank you for your kind cooperation.

Kind Regards,

KOICA Indonesia Office, Korean Embassy
Consular Affairs Bld., 3 Flr.
Jl. Jend. Gatot Subroto Kav. 58, Jakarta (T. 021-29673920-22)