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Arbeiter - Samariter - Bund Deutschland Vacancy: Partnership Coordinator - Yogyakarta, Indonesian

Arbeiter-Samariter-Bund Deutschland e.V (ASB) is one of Germany‘s oldest and largest social welfare organisations. ASB has over 200 offices in Germany and a membership of 1.1 million. Core activities include the provision of public medical and rescue services alongside an extensive range of social service provision. Overseas, ASB‘s Foreign Aid Department operates mainly in the fields of humanitarian relief, return and reintegration, development and disaster risk reduction (DRR).
ASB Indonesia and Philippines aims to build resilience through inclusive and risk aware development. ASB has been working in Indonesia, in partnership with the Indonesian Ministry of Home Affairs, since 2006. In Indonesia ASB works directly with partners and communities, and in support of government, to empower and build resilience through an inclusive whole-of-community approach. The ASB Philippines Community Resilience Programme was established at the beginning of 2015 and has the specific objective of strengthening the resilience of communities affected by Typhoon Haiyan via local partner led programming & increasing inclusive-DRR practice across different levels (local to regional). The Philippines programme is implemented through local partner led projects and is remotely managed from Indonesia by ASB. A key component of the work that ASB does across the region is implementing and promoting inclusive risk aware practice. ASB is also a founding member of the Disability Inclusive Disaster Risk Reduction Network (DIDRRN). 
Job Title: Partnership Coordinator
Closing Date: 26 Nov 2015

The Partnership Coordinator position will be the lead role in managing ASB partner grantee relationships for both Indonesia and the Philippines. The Partnership Coordinator will also take a lead role in coordinating components of the ASB Philippines programme and supporting the work of the Programme Development Manager. This position will work closely with the Programme Development Manager, Programme Manager and other staff and partner organizations to ensure that ASB partners and programmes are inclusive, participatory, accountable and follow international standards in humanitarian response and development. They will also ensure that partners are meeting ASB and back donor requirements.

Duties & Essential Job Functions :
  • Coordinate all ASB Indonesia and Philippines Partner Grant relationships and related components, including grant management, communication, reporting, capacity and organizational development, partner proposal development and selection and monitoring, under supervision of the Programme Development Manager and Programme Manager. 
  • Support the implementation of the Indonesian and Philippines programmes, taking on coordination roles when required. 
  • Support the development and management of relationships with ASB partner organizations, networks, other stakeholders and government. 
  • Support monitoring, evaluation and learning plans and processes as required, and the work of the Monitoring, Evaluation and Learning Coordinator. 
  • Coordinate Philippines programme administration and logistic requirements (with the support of relevant ASB staff) as required. 
  • Ensure partners meet ASB financial management and reporting requirements and help ensure accountability of the programmes as required in close collaboration with ASB Finance staff and in accordance with ASB standard operating procedures and donor guidelines and regulations. 
  • In charge of gathering and maintaining partnership data (and ensuring that it is gender, age and disability aware and desegregated) and related documentation to support internal and external reporting. 
  • Support the Programme Development Manager and Programme Manager to undertake programme reporting and external communication. 
  • Support the strengthening of networks and sharing of skills and learning between the Philippines, Indonesia and the region. 
  • Take on trainer and mentoring roles when appropriate and required for partners and other stakeholders or ASB. 
  • Take on a representational role when required. 
  • Support incorporation of inclusive development, gender mainstreaming, disaster risk reduction and resilience throughout programmes. 
  • Actively promote and ensure the inclusion of at-risk groups with due regard to gender, age, income and disability in all aspects of the programmes. 
  • Input into ASB broader programme/project development and work as required. 
  • Take on other tasks as required by the manager (in negotiation with the Partnership Coordinator). 
  • Comply with ASB security and safety guidelines and code of conduct and actively contribute to a safe, secure and healthy working environment for all team members, partners and beneficiaries.
The main outputs and verifiable deliverables of the position are:
  • Successful management of Partner grantee relationships with ASB Indonesia and Philippines partners. 
  • Ensure partners meet all ASB requirements as per partner agreements and back donor and related government requirements. 
  • Maintenance and updating of project work plans. 
  • Regular coordination and updates with manager, other ASB staff, partners and when required stakeholders. 
  • Full, clear and professional documentation in line with ASB‘s internal operating procedures and regulations and expectations from funding and government partners.
Skills and Experience Required
  • Minimum 5 years of relevant experience with a demonstrable track record of success.
  • Advanced qualification in international development, program management, community development, disaster risk reduction, agriculture or related field. 
  • Proven experience in Partnership/Grant Management and/or Program/project management. 
  • Proven experience in managing and strengthening partnerships and working with civil society organizations. 
  • Track record in implementing development projects.
  • Proven experience in monitoring projects and partners. 
  • Experience in one or more program fields of: Disaster Risk Reduction, Disaster Risk Management, Resilience, Sustainable Livelihoods and inclusive development, particularly disability inclusion required. 
  • Experience in Monitoring, Evaluation and Learning and/or facilitating learning processes and training/capacity development an asset, 
  • Experience in the Philippines an asset 
  • High-level report writing skills. 
  • Good communicator. 
  • Fluent written and spoken English & Bahasa Indonesia required. 
  • Willingness to travel within Indonesia and overseas required. 
  • Willingness to work in a team. 
  • Willingness to review work and practice and build on learning. 
  • Experience with PowerPoint, Word and Excel.
  • A creative, critical, enquiring and flexible mind that is good at problem solving.
  • Enthusiasm, energy and an innate desire to better oneself and to improve the work of those around you.
  • Good cross-cultural understanding including experience working in multi-cultural teams and programmes.
Applicants are required to submit:
  • A cover letter outlining suitability for the position.
  • A CV, that is no longer then 2 pages. 
  • An example of a written report or equivalent in English by the applicant (note the document must have been written solely by the applicant).
  • Contact details of three references.
Women and persons with disabilities are strongly encouraged to apply.
Indonesian national applicants only are eligible to apply.

Applications to Ms. Rosvita Walanda Sitorus at using the subject line: IDNPHL1401_PC

NOTE: A failure to follow the above application format will result in applications being disregarded.

Only electronic applications accepted and only short-listed candidates will be contacted.

Applications that are longer then the required page length, or submitted beyond the due date, will not be considered.

Human Resource Development
Arbeiter-Samariter-Bund (ASB) Deutschland e.V
JL. Kaliurang Km 10
Nglaban RT04 / RW15 Sinduharjo
Ngaglik Sleman
Yogyakarta 55581 Indonesia