Conservation International (CI) Foundation Job Vacancy: Administration Officer – Jakarta, Indonesian

Posting Job

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November 26, 2015

Expired Job

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June 19, 2019

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Working in 30+ countries globally,
Conservation International (CI) Foundation is a non-profit organization
committed to empowering societies to responsibly and sustainabl
e
care for nature for the good of humanity. We are constantly growing and
expanding into areas new and old.
With each step, we need more and more hands.
Apply your passion, skills, and talents to helping us protect the most
important places around the world.
We are currently looking to fill the
following position for our office
in Jakarta: 
Administration Officer
The Admin
Officer is responsible to perform as a receptionist and clerical administrative
tasks to support the CI Jakarta office.

Responsibilities:

A. Administrative: 
  • Perform reception/secretarial
    duties (greet guests, answering phone, sending and receiving email and
    faxes)
  • Receive all incoming mails,
    open, compile/record and forward to related staff.
  • General clerical duties
    including photocopying, fax and mailing.
  • Prepare and maintain office
    address directory, staff directory, hotel directory and disseminate to all
    CI Indonesia offices on regular basis.
  • Prepare written responses to
    routine enquiries.
  • Record, compile, transcribe and
    distribute minutes of meetings.
  • Translate simple office
    documents (English-Indonesia and vice versa).
  • Filling of office
    documents/materials in general files system.
B. Scheduling:

  • Organize
    travel arrangements (tickets and accommodation) for CI staffs and guest according
    to CI Indonesia policy and procedures.
  • Assist
    Administration Coordinator on processing Visa, KITAS, Working permit for all CI
    staff/expatriate.
  • In
    coordination with Administration Coordinator arrange the schedule/coordinate
    meetings and appointments for CI staff.
  • In
    coordination with Administration Coordinator arrange and maintain the schedule
    of Office Driver, Security Guards and Office Helpers.
  • Maintain
    the office vehicle logs and routine services. Ensure that CI Jakarta’s vehicles
    license and insurance are renewed on yearly basis prior expiration.
C. Supplies & Inventory

  • Maintain
    system to establish adequate stock levels of office supplies. Monitor usage and
    re-order when supplies diminish to a pre-established level.
  • Coordinate
    with Logistic Assistant to maintenance of office equipment (AC, photocopy
    machine, kitchen utensils, etc.)
     
  • Assist
    (if needed) Administration Coordinator on Procurement process
     
  • Order
    supplies of printed materials for the office (CI’s letterhead, envelope,
    business card, etc.) and ensure that sufficient supplies are available.
     
  • Assist
    Administration Coordinator on inventory registration and update.
Qualifications:
  • Diploma in general management or administration or other related field.
  • Minimum of two years’ working experience in similar position.
  • Good communication skills.
  • Pleasant and outgoing
    personality
    .
  • Independent workers under minimum supervision and
    a team player as well.
  • Able to operate MS Excel.
    Word, PowerPoint. Internet
  • Able to communicate in both
    native language and English.
  • Mature and dynamic
    personality
     
  • Ability to work independently and effectively to provide good service to internal and external clients.
Apply your passion, skills, and talents to
helping us protect the most important places around the world.

Please
send your current resume and cover letter (no more than 4 pages) to:
ciindonesia.hrd@gmail.com

Please fill the “subject” column of the e-mails in this format:
< Administration Officer >
– <your name>

Closing date for the application is 5 December 2015
(Only short-listed candidates will be
notified).
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