HelpAge International Vacancies: Finance - Admin - Logistic Officer, Beirut - Lebanon

Finance/Admin/Logistic Officer:   Manage and update office monthly accountancy and follow-up with partners on submission of their monthl... thumbnail 1 summary
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Finance/Admin/Logistic Officer: 
  • Manage and update office monthly accountancy and follow-up with partners on submission of their monthly reports.Respond to queries from regional office related to monthly accountancy and communicate with partners on any quires for their monthly financial reports. 
  • Ensures the correct filing of all the finance / administrative documents and of employees files, and ensures the confidentiality of all the documents related to personal files.Keep records of annual leave and public holidays for local staff. 
  • Ensure the operation and maintenance of all office equipment liaising with contractors and service providers to ensure efficient and cost effective serving and repairs of all equipment in the office. 
  • Provide administrative and logistical support for meetings, workshops, training and staff visits. 
  • Help in hotel and flight bookings and visa requirements for staff travel to and from Lebanon in coordination with Regional Admin. Assistant. 
  • Communicate with Lebanon team and RO office regarding office availability and closures. 
  • Any other task assigned by direct supervisor.
Qualifications and Skills:
Essential:
  • BA degree in Finance or related field. 
  • At least 2 years of finance and office management experience. 
  • Good computer skills in MS Word, Excel (or other spreadsheets) and word processing. 
  • Good communications skills including ability to explain complex issues verbally or in writing. Ability to write reports and business letters.
  • Good oral and written communication skills with the ability to present financial matters to non-financial managers. 
  • Experience in managing budgets relating to office expenditure. 
  • Experience in team work, preferably in an international team. 
  • Ability to analyze and deal with complex administrative/finance and logistics matters. 
  • Cultural awareness and sensitivity. Proven excellent presentations skills in English and Arabic; written and oral.
Desirable:
  • Experience and commitment to work with and for disadvantaged people, preferably older people. 
  • Experience of producing presentation materials e.g. PageMaker or Power Point.
  • Knowledge of the geography and culture of the Eurasia and Middle East region.
How to apply: Apply with CV and covering letter to the address Fatema.Jaber@helpage.org before 3 March 2016. Please put "Finance/Admin/Logistic Officer" in the subject line.

Note that incomplete applications will not be considered. Only shortlisted candidates will be contacted.
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