International Rescue Committee Vacancy: Senior Grants and Program Coordinator - Bangkok, Thailand

Background/IRC Summary: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore ... thumbnail 1 summary
Background/IRC Summary:
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces.

Job Overview/Summary:
The primary responsibility of the Senior Grants and Program Coordinator is to serve as the lead in managing all aspects of the Thailand country office’s grants portfolio. These activities include grants management, proposal development, program design, donor compliance and reporting, liaison with finance and other country departments and serving as the point of contact for IRC headquarters staff as related to position function. The Senior Program and Grants Coordinator is based in the Programs Unit in Bangkok and reports to the Deputy Director of Programs. All functions of this position adhere to the “IRC 2020,” the Thailand country office’s five-year Strategic Action Plan and strive for program excellence, gender equality, maximum beneficiary support, and client voice and choice.

The IRC Thailand country program currently manages a large portfolio of humanitarian assistance programming in the sectors of health, environmental health, protection and advocacy for displaced persons in Thailand, as well as activities supporting internally displaced people in southeastern Myanmar. The Programs Unit manages multiple grants and contracts awarded from various donor sources, including those awarded by United Nations organizations, international governments and private contributors.

Key Responsibilities:
  • Serve as the lead staff person responsible for facilitation of program management, grants administration, monitoring and evaluation, proposal development and grant reporting.
  • Adhere to all standards set forth in the IRC Thailand Strategic Action Plan, which calls for evidence-based programming, as well as signature and core objectives.
  • Ensure monthly budget vs actual per each grant; in coordination with program focal points and finance, participate in the development of monthly spending plans and track progress accordingly.
  • Maintain schedule of program and compliance monitoring, reporting and other critical deadlines; ensure all monitoring activities follow internal protocols and requirements of various donors, specific contractual requirements and timing.
  • Develop and maintain sub-granting partnership relationships, including existing partnerships with non-governmental organizations (NGOs), community-based organizations (CBOs) and beneficiary communities.
  • Ensure high quality written documents, editing and superior proposals in preparation for funding applications to government and non-government donors and potential donors.
  • Support staff efforts contribution towards beneficiary and community capacity building, including planned training opportunities and activities that take into account specific approaches to women’s leadership development.
  • Serve as the primary point of contact for IRC headquarters staff in the United Kingdom and the United States for all functions related to business development, proposal submissions and routine grants management.
  • Oversee all functions of the Programs Unit, supervising coordinators and managing division of labor, workplans, and quarterly activities and priorities.
  • Lead efforts to develop grants management capacity of field-based program teams and partner CBOs, with a focus on donor reporting and data management as needed.
  • Oversee activities related to the organization’s Comprehensive Online Measurement and Effectiveness Tool (COMET) initiative and coordinate with management teams as required.
  • Support efforts to develop new program areas and humanitarian assistance programs, per the country office Strategic Action Plan (SAP), emerging beneficiary needs and the overall focus to instill gender equality and women’s leadership in all aspects of programming.
  • Other duties as assigned, based on need and context, in coordination with senior management.
Job Requirements:
  • Bachelor’s degree required, advanced degree in relevant fields related to social services, international affairs, business administration or non-profit management preferred
  • Excellent English grammar skills and writing ability
  • Ability to work under pressure, managing multiple tasks and deadlines concurrently
  • Experience in international humanitarian/development work, roles in organizations assisting displaced populations highly desirable
  • Minimum five years’ experience in grants administration, program management, proposal development and writing
  • Computer proficient, with experience using Microsoft Word, PowerPoint and Excel
  • Supervisory experience with focus on staff development, promoting opportunity for talented team members
  • Ability to be flexible and work in a fast-paced environment under steady monthly deadlines
  • Ability to work in a multicultural environment among program, technical and administrative team members
  • Enthusiasm and willingness to advance the IRC’s mission in Thailand and promote viable futures for displaced and conflict-affected populations
Working Environment:
The position is based in the IRC office in Bangkok, with regular travel to the Thailand-Myanmar border area as required.

How to apply:
Application letter and most recent CV in English stating qualifications and experience should be submitted to the IRC Human Resources Department All applications will be treated confidentially and not returned.
The IRC considers all applicants on the basis of merit without regard to race, national origin, religious beliefs, sexual orientation, age, marital status or physical or mental disability. The IRC is an equal opportunity employer.

Closing Date: 10 May 2016

Only shortlisted applicants will be contacted
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