Swisscontact Job Vacancy: Program Assistant - Makassar, Indonesian

Swisscontact promotes economic, social and ecological development by supporting people to successfully integrate into local commercial ... thumbnail 1 summary
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Swisscontact promotes economic, social and ecological development by supporting people to successfully integrate into local commercial life. Swisscontact creates opportunities for people to improve their living conditions as a result of their own efforts. The focus of its systemic intervention in the private sector is the strengthening of local and global value chains. Through its projects, Swisscontact works to enable access to professional training, promotes local entrepreneurship, creates access to local financial service providers and supports the efficient use of resources with the goal of successfully promoting employment and income generation. The foundation is based in Zurich, Switzerland. With 90 million in annual turnover, Swisscontact is now implementing more than 100 projects in 32 countries. Swisscontact has been active in Indonesia for the past 42 years. 

The Swisscontact Sustainable Cocoa Production Program (SCPP) in Indonesia, is currently accepting applications for the position of: Program Assistant

Based in Makassar, Sulawesi Selatan, (Job Code: PA-MKS)

The Program Assistant provides operational and administrative assistance to the Senior Program and Program Staff, performs a variety of administrative, coordination and logistical services in support of the operations of the Program, and assists with information of management team.
Tasks

Operational and Administrative Support
  • Maintains confidential records for the Senior Program Manager;
  • Assists other team members in preparing and formatting documents, including PowerPoint presentations;
  • Coordinates the translation, proofreading and editing of documents as required;
  • Organizes regular team meetings and conference calls/video-conferences, often over different time zones, including the preparation and distribution of documents and providing the necessary technical devices;
  • Takes minutes of regular team meetings and other meetings;
  • Set up appointments/meetings with partner government agencies and private partners;
  • Provides assistance to Senior Program Manager and team members for inputting and editing of ToR and reports;
  • Collect and provide necessary information and contribute to the planning, organizing and developing of all aspects of the projects
  • Ensures timely implementation of activities, in accordance with project schedules issued by the Regional Program Manager;
  • Works with other Assistants to coordinate work activities, meet deadlines, and provide support where needed; and
  • Performs other related duties in accordance with instructions from team members.
Travel Management
  • Maintains and regularly updates travel plans and budget amounts to provide an accurate overview of the Program’s travel budget, which includes liaising with Regional Office staff for their input;
  • Responsible for formatting, distribution and filing of trip reports;
Employee Requirements
  • Bachelor (S1) degree in relevant field of work or related studies.
  • Minimum 3 years of relevant experience.
  • Good management and administrative skills.
  • Experienced in maintaining network with government, NGOs and media.
  • Have the capacity to work both independently as well as in a team setting.
  • Willing to undertake field travel and work under demanding conditions.
  • Ability to establish priorities and undertake assigned tasks with minimum supervision.
  • Ability to effectively address multiple tasks.
  • Excellent in spoken and written English, and in the use of MS Office Software.
Supervision and Reporting
  • Direct report to Senior Program Manager
  • Provides updated reports to the team as instructed
Please submit your application letter addressing the above qualifications and experience with your CV until June 10th, 2016 at the latest with a JOB CODE on Top Left of the Envelope or Email subject to:

Swisscontact-SCPP, Human Resources Unit, The Vida Building, 5th floor, Jl. Raya Perjuangan No. 8, Kebon Jeruk – Jakarta Barat 11530 ,
E-mail: recruitment.indonesia@swisscontact.org
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