ACTED Job Vacancy: Humanitarian Technical Coordinator - Tunisia

Humanitarian Technical Coordinator – Tunisia Department: Coordination Position: Humanitarian Technical Coordinator – Tunisia Contract Durat... thumbnail 1 summary
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Humanitarian Technical Coordinator – Tunisia
Department: Coordination

Position: Humanitarian Technical Coordinator – Tunisia
Contract Duration: Up to 31/12/2016, renewable

Location: Tunis, Tunisia
Starting Date: ASAP

ACTED:
  • Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
  • ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.
  • We go the last kilometer: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED’s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development.
  • With a budget of 164 million EUR in 2014, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 8 million beneficiaries with 400 international staff and 4,300 national staff.
Country Profile:Capital Office: Tunis
Area: 1 (in Libya)
On-going Programs: 4 (2014)
Budget: 1.7 M euros (2014)
National Staff: 37 (2014)
 


Our team in Tunisia manages our operations based in Libya.

ACTED has been programming in Libya since March 2011. Initially focusing on responding to the humanitarian crisis in the wake of the conflict, ACTED set up offices across the country, providing vital humanitarian assistance to displaced and vulnerable populations. Furthermore, during this period ACTED utilized its assessment and mapping capabilities to help coordinate and provide information for the humanitarian response and reconstruction of the country. Since January 2012, and building on the strong networks developed during the emergency response, ACTED started to work on post-conflict projects, particularly focusing on support to the nascent Libyan civil society. In January ACTED began a two-year programme, funded by the European Union, focusing on support to civil society organisations in Libya.

Position Profile;
The Technical Coordinator is responsible for the provision of coordination and support as well as strategic planning and technical guidance on activities within the area of humanitarian work, for ACTED mission in Libya. He/She plays a leading role in providing technical inputs to the humanitarian strategy and project development at the local and national level. Moreover, he/she supports the Project Teams in the planning, design, implementation, supervision, and potential expansion/development and administration of technical interventions.

Duties and responsibilities: 

Project Implementation Follow-up:
  • Prepare the work plan and time schedules for implementing the project activities
  • Coordinate and implement day to day project activities with stakeholders in field ensuring that technical quality and standards are considered and respected during project(s) implementation
  • Participate in project coordination meetings with the whole project team
  • Review budget utilization and physical target achievements at least once a month as per work plan
  • Ensure project activities are on time, target and budget, using effective M&E systems to reach desired impacts
  • Assist the Project Manager(s) to trouble-shoot any unforeseen challenges during the project implementation
Administration and Operational Management of Activities Implementation:
  • Finance a) Forecast monthly cash requirements for project activities and submit to the AC and Country Finance Manager 
  • Logistics:
    • Contribute to the development of Procurement plans
    • Send accurate and precise order forms in a timely manner
    • Ensure a proper management and use of the project assets and stocks
    • Plan team movements based on available fleet and applicable policies
  • Administration/HR: 
    • Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)
    • Ensure that staff understand and are able to perform their roles and responsibilities
    • Follow-up the work plans and day-to-day activities of the staffs
    • Manage the project staff in cooperation with the Project Manager
    • Ensure a positive working environment and good team dynamics among staff f) Ensure capacity building among staff in project implementation
  • Transparency a) Keep record of all activity documents, in particular beneficiary list, completion certificates, attendance sheets, etc.
Security:
  • Ensure that each member of the team is aware of security issues, policies, SOPs and they follow them accordingly 
  • External Relations:
    • Undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation
    • Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings
    • Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner
    • Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon - rather than replicate - the work of others
Quality Control:
  • Assess the activities undertaken and ensure efficient use of resources;
  • Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of activities
  • Assists with monitoring the activities implemented by partners (if any) in the field
  • Document lessons learned and best practices and share them with the Project Manager so they can be reflected in project planning and decision making
Reporting:
  • Provide regular and timely updates on progress and challenges to the management team, HQ and other team members 
  • Support the Project Manager in the preparation of progress and final reports, ensuring the quality and accuracy of technical information for project activities
Qualifications:
  • Ability to work well and punctually under pressure
  • Educational background in relevant field.
  • 2-3 years experience in project management.
  • Experience managing a culturally and nationally diverse team.
  • Strong computer skills in Microsoft excel, word, outlook, etc.
  • Experience in dealing with a local NGO partner in project implementation bringing technical support and demonstrating leadership in coordination meeting
  • Experience working in insecure contexts
  • Fluent English skills required
  • Arabic language preferred.
Conditions:
  • Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus 
  • Additional monthly living allowance
  • Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
  • Transportation costs covered, including additional return ticket + luggage allowance
  • Provision of medical, life, and repatriation insurance + retirement package
How to apply:
Please send, in English, your cover letter, CV, and three references to jobs@acted.org

Closing Date: 30 September 2016

Ref: HTC/TUN/SA
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