USAID - CEGAH Project Job Vacancy: Grants and Contracts Assistant - Indonesian

USAID CEGAH

Position: Grants and Contracts Assistant

Project Summary:

CEGAH is a 5-year USAID-funded accountability and integrity  program that works with a wide range of Indonesia’s Government and non-governmental agencies. The program runs between 2016 and 2021. The project is implemented by Management Systems International (MSI).

Scope of the Job:

The Grants and Contract Assistant position will be filled by an experienced staff whose acquired knowledge and skills enable her/him to independently undertake diverse and complex work assignments (e.g. grant management, actively engage in program activities, major event/course planning, etc.). Work requires extensive coordination with team members of CEGAH to ensure successful performance of the Program as detailed in the Project Description of the Contract with USAID.

Position Summary:

The Grants and Contracts Assistant position will be filled by an experience staff, whose acquired knowledge and skills enable him/her to independently undertake diverse and complex work assignments (e.g. Grant management, actively engage in program activities, major event/course planning, etc). Work requires extensive coordination with the team members of CEGAH to ensure successful performance of the program as detailed in the project description of the contract with USAID.

Responsibilities:

• Work with technical staff in the procurement of service and products and monitor their implementation from an administrative perspective.
• Review grant reporting documentation submitted by sub grantees.
• Assist to ensure sub grantees’ timely implementation of activities, in accordance with project schedules and sub grant agreements.
• Review cost share expenses submitted by grantees, subcontractors, and program beneficiaries.
• Draft letters, faxes, as well as documents and forms related to program activities and administrative matters.
• Maintain grant and subcontract hard and soft copy files.
• Review grant and subcontract documents in preparation for program close out.
• Assist in the procurement of new programs, as directed by the Grants and Contracts Manager, Senior Project Manager, and/or DCOP:
• Draft procurement documents
• Prepare lists of potential bidders to be invited (in cooperation with component managers)
• Assist in preparing internal documents for approval by MSI HQ and CEGAH
• Set up appointment/meetings with government organizations
• Perform other duties and responsibilities assigned by the Grants and Contracts Manager, Senior Project Manager, and/or DCOP

General provisions and limitations:

• All final decisions related to this Project are made by the COP and authorized MSI/HQ personnel.
• Any communication with USAID is under the authority of the COP and authorized MSI/HQ personnel.

Qualification:

• 1-2 years minimum of grants or procurement experience required
• At least a BA degree
• Knowledge of USAID policies and procedures is a plus
• Basic knowledge of MS Office applications (Excel is mandatory)
• Excellent written and spoken English

**This is a local position; only Indonesian nationals will be considered.

Please send CV (including three references) and application letter to  info@msi-cegah.com before 7:00pm Jakarta time on Tuesday,  February  28, 2017.

Only shortlisted candidates will be contacted. Interview will be conducted on a rolling basis until a suitable candidate has been selected.

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