Yayasan Plan International Indonesia is presently implementing its country strategic 4 (CS 4) covering fiscal year 2017 to 2022, where the country objective has been defined as “to identify and facilitate the removal of obstacles that prevent children from enjoying their rights and participating fully in Indonesian society”. The organisation’s purpose is to “strive for a just world that advances children’s rights and equality for girls”. This goal will be achieved by providing technical support and implementing quality programs and projects through partnership. An effective and efficient communications strategy is a must for Plan Indonesia to share the outcomes of these projects to influence different actors, specially state authorities and to position Plan’s profile within and outside at different levels – starting from community, sub district, district to national, regional and international levels.
Yayasan Plan International Indonesia invites highly competent, experienced and committed professionals to fill the following position:
Operations Director
Responsibilities:
KRA 1 : Ensures Plan Indonesia’s human resource management and organizational development are efficient, effective and gender equal, building people’s knowledge, skills, attitude and practice aligned with Plan’s corporate systems, procedures, program strategy, purpose, values and behaviour. Indicators for success: HR-OD policy and procedures are inplace and followed, in line with best practices and Plan global policy, to enable maximum efficiency, effectiveness and gender equality. Provision of effective support systems, enabling the smooth operation of a gender equal HR-OD. Integrity of andcontinuous improvement to the HR-OD policies, procedures and systems in order to maintain the highest standard. Innovative andeffective HR-OD solutions for new and developing organizational talent needs are provided. Optimal use of human resourcesfollowing Plan’s policy and embedding gender equality are ensured.
KRA 2 : Ensures Plan Indonesia’s IT systems provide efficient and effective communication and data management for the organisation, linking with Plan’s corporate systems, including responsibility for developing and strengthening staff capacity to operate and manage IT systems in all offices.. Indicators for success: IT policy and procedures is in place andfollowed, in line with best practices and Plan global policy, to enable maximum efficiency of our systems. Provision of effectivesupport systems, enabling the smooth operation of IT systems in Indonesia is ensured. Integrity of and continuous improvement tothe IT systems in order to maintain the highest standard is ensured. Innovative and effective IT solutions for new and developingorganizational needs are provided. Optimal use of IT resources following Plan’s policy is ensured.
KRA 3 : Ensures effective financial planning and efficient financial management for Plan Indonesia that provides programs and projects quality financial services, financial information and advice; Plan management receives accurate financial reports to make informed decisions in time. Indicators for success: Budgeting and planning is based on realistic, excellent and timely financial data;. Financial reporting and cash management is accurate and in compliance with established policy and procedures; Plan management is provided with accurate financial information and report for making informed decision.Grants financial reporting and record keeping are through, well maintained and accurate. Completion of financial due diligence of partner is ensured as part of partner assessment process
KRA 4: Manages performance of Operations team and empower them to deliver sustainable changes to the children and their communities in Indonesia.. Indicators for success: Team is communicated with clear and exciting vision for the work of Plan Indonesia ensuring that each member of the team fully understands outcomes which are expected of them and that they are aware of the success criteria relating to their work. Ensured that own and team’s work is planned and organized in a way which will meet the needs of colleagues within the organization in the most cost effective manner possible. Team members are supported in a manner that enable them to give their best e.g. by encouraging and praising good performance, coaching, assisting staff to resolve performance problems, providing resources, tools and equipment. Performance of team members is monitored and reviewed, in particular, holding staff accountable for meeting the success criteria and delivering any improvement goals which have been identified; giving corrective feedbacks where required and taking decisive action in the case of unsatisfactory performance. Plan’s value, principles and practices and commitment towards child rights and child protection, and relevant mainstreaming activities are considered and applied by all team members to achieve organizational outcomes. Team members are adequately trained and developed for their roles e.g. by analysing staff training needs, organizing the delivery of training or coaching, coordinating the sharing of experience..
KRA 5 : Participate in the country management team (CMT) to provide effective leadership and decision making.Indicators for success: Active participation in CMT meetings is ensured, contributing significantly to decisions on policy and strategicdirection. Participation is open, cooperative, proactive and productive. Support is extended to the team members across the organization to achieve organizational outcomes. Policies and strategies of Plan International are incorporated in our work as well as proposing, updating and implementing changes to existing policies and strategies within Indonesia program. Plan Indonesia is represented at national and international meetings, sharing experiences based on our program work. Contributions are ensured for budget setting and monitoring ensuring good stewardship of financial resources and expenditure are authorized according to financial policy. Learning is shared in the organization, supporting regular dialogue between programs and teams.
Requirements:
Experience
Master’s degree preferably in Business Administration/Operations Management. 5-7 years’ experience as Head of Operations/Administration/Finance in any reputed organization with demonstrated ability to manage complex operations. At least five years in operation program management. Experience in managing admin and finance role. 10 years of experience in senior management position. Significant leadership experience at senior management level in a growing organization; successful record in developing and implementing operation program, Administration and finance strategy with multiple stakeholders. Good understanding of the donor analysis and consumer behavior in a changing society. Ability to travel up to 20 days annually, sometimes at short notice. Excellent written and verbal communication skills, including public speaking, policy development and fluent written/spoken English.
All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by email not later than September 10, 2017 to: HRD.Indonesia@plan-international.org
Please fill the 'subject' column of the e-mails in this format: (The Position)–(Your Name). File attachment not later than 1MB.Range Salary : IDR 19 000 000 – 30 000 000, -
Yayasan Plan International Indonesia seeks to improve the lives of the most marginalized, particularly girls, women, and people with disability. We encourage people form diverse backgrounds and experiences, particularly women and people with disability to apply
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