Position Title: Procurement Officer
JOB SUMMARY/DESCRIPTION:
The Procurement Officer will provide administrative, programmatic and logistical support duties to as assigned portfolio of programs.
The position will serve as a resource for administrative and operational assistance position.
The position will be based in Jakarta with support provided to the FHI 360 Papua office as required.
DUTIES AND RESPONSIBILITIES
- Assist with Senior Procurement Officer with procurement actions which may includeworkshops and trainings and be responsible for the request of advances and reconciliation of financial transactions for meetings.
- Process payment requests for routine invoices (including travel for assigned program portfolio) and payments from vendors.
- Manage travel requests, itineraries and logistics with FHI 360’s appointed travel agent. Perform reconciliation of travel expense reports for all staff within assigned program portfolio.
- Coordinate requests for review/approval with Finance and Operations Officer in Papua.
- Ensure trackers and reports are maintained regularly and adhere to FHI 360 policies.
- Support program team administratively to provide high quality deliverables to clients.
- Other duties as assigned.
QUALIFICATIONS
Education/Experience:
- Bachelor’s degree.
- At least 3-5 years’ relevant experience in office management and administration.
- Prior work experience on USAID programs.
- Working knowledge of office software, including Word and Excel.
- Must be well organized, self-starter with attention to detail.
- Must have excellent communication skills and good command in both written and spoken Bahasa Indonesian and English.
- Must have experience with U.S. government rules and regulations and experience working in an international NGO environment.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
Interested candidate, please send your CV to hr.indonesia@fhi360.org with the position title as e-mail subject by the latest 18 September 2017.
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