Coral Triangle initiative Job Vacancy: Finance Manager - Manado, North Sulawesi - Indonesian

Background The Coral Triangle Initiative on Coral Reefs, Fisheries, and Food Security (CTI-CFF), also known as the Coral Triangle Initiativ... thumbnail 1 summary
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Background
The Coral Triangle Initiative on Coral Reefs, Fisheries, and Food Security (CTI-CFF), also known as the Coral Triangle Initiative (CTI), is a multilateral partnership of six countries (Indonesia, Malaysia, Philippines, Papua New Guinea, Solomon Islands, Timor-Leste) working together to sustain extraordinary marine and coastal resources by addressing crucial issues such as food security, climate change, and marine biodiversity. The Coral Triangle (CT) is sometimes referred to as the “Amazon of the seas”, is the epicentre of marine life abundance and diversity on the planet with over 75% of all known coral species, 53% of the world’s coral reefs, over 3000 fish species, the greatest extent of mangrove forests of any region in the world and spawning and juvenile growth areas for what is the largest tuna fishery in the world.

At the Leader's Summit in 2009, these governments agreed to adopt a 10-year CTI-CFF Regional Plan of Action (CTI RPOA) to safeguard the region’s marine and coastal biological resources. Through the CTI-CFF, the Coral Triangle countries have agreed to support people-centered biodiversity conservation, sustainable development, poverty reduction and equitable benefit sharing. The CTI-CFF seeks to address both poverty reduction through economic development, food security, sustainable livelihoods for coastal communities and biodiversity conservation through the protection of species, habitats and ecosystems.

The Regional Secretariat is mandated to promote regional cooperation, sharing of lessons, and facilitate learning across the six Coral Triangle (CT6) countries. The Regional Secretariat also coordinates and monitors the progress in achieving the CTI-CFF Regional Plan of Action goals. Its main activities cover the following areas: organizational development, outreach and communication, regional coordination and mechanisms, technical and thematic working groups, development of key regional reports, and capacity development. It also serves as the main liaison and for all CTI-CFF official functions such as the bi-annual CTI-CFF Ministerial Meetings and the annual CTI-CFF Senior Officials Meetings.

The Interim CTI-CFF Regional Secretariat was established during the First CTI-CFF Senior Officials Meeting (SOM-1) in Bali in December 2007. Subsequently, the permanent Regional Secretariat took over on 1 April 2015 with the appointment of the first CTI-CFF Regional Secretariat’s Executive Director. CTI-CFF is administered and managed through the Headquarters of CTI-CFF Regional Secretariat located in Manado, North Sulawesi, Indonesia.

Scope of Work

Purpose of Terms of Reference (ToR)
This Terms of Reference (ToR) sets out the role, functions, and procedures applicable for the appointment of a Finance Manager (FM) to the Regional Secretariat of Coral Triangle Initiative on Coral Reefs, Fisheries and Food Security (CTI–CFF). The FM will operate in accordance with this ToR, administrative requirements of the CTI–CFF Rules and Regulations, Procedures as well as relevant laws.

Job Mission Description
In general, the Finance Manager (FM) shall provide accurate financial data and analyses to stakeholders i.e. the CT6 member countries, development partners, host country authorities on the financial position of the organization and ensure the procedures are executed in accordance with adopted CTI CFF rules and regulations, procedures and relevant laws.

The FM shall ensure the external auditors selection process is in accordance with CTI Rules and Regulations, and ensure that the field audit process takes place properly and in a timely manner. The FM must also coordinate with all departments within the organization so that the organization can run their function properly, supported financially and comply with the applied rules and regulations, procedures and relevant laws.

The FM reports to the Deputy Executive Director, Corporate Services (DED, CS). In the absence of the DED CS, the FM shall report to the Executive Director or the Acting Executive Director.

Specifically, the Finance Manager (FM) is responsible for providing the day-to-day management of the CTI-CFF Finance and Administration Team and for ensuring the overall management and appropriate implementation of the CTI-CFF Finance Strategy. This includes providing direction on tasks and priorities to the Finance & Accounting Assistant Manager as well as give direction to the administration staff.

The FM will provide overall direction on the Finance to be applied by task/activity. The FM will be responsible for reviewing, monitoring and evaluating the results of the work of the Finance & Accounting Assistant Manager, to identify challenges and determine course corrections as needed. The FM along with the other team members will be responsible for regular outreach to and engagement with the partners in order to escort the new project from the beginning to the close-out.

Scope of Work

  • Oversee and manage finance and accounting system in accordance with the rules and regulations, procedures, and the relevant laws;
  • Provide guidance in proper planning, expenditure tracking and audit of financial resources, including extra-budgetary income;
  • Full compliance of financial activities, financial recording/reporting system and audit follow up with CTI-CFF rules and regulations, procedures, policies and relevant laws;
  • Monitoring the development of SOP as well as give financial consultation on Finance related Operating Procedure which related to finance operation;
  • Routinely monitors financial reports for usual activities, transaction and investigates unusual transactions;
  • Develop protocols for financial delegations and authorizations for review of DED CS and/or ED;
  • In collaboration with DED CS and/or Executive Director, propose the Financial Report regularly;
  • Supervise and exercise the administration of HRM in relation to financial affairs such as rules, procedures and regulations including auditing;
  • Provide support accordingly in office maintenance and general supplies;
  • Oversee and manage in communication management pertaining CTI-CFF communication and outreach processes and other communication dissemination among CT6 member countries;
  • Provide support as may be required by the Regional Secretariat e.g. preparation of reports, presentation materials, sharing and consolidating necessary decision documents, monthly progress reports, budget plans, work plans, and including the use of online and virtual information sharing tools and the like;
  • Directly report to the DED Corporate Services in the daily implementation and completion of the services and deliverables, and also to Executive Director if needed;
  • Supports the DED Corporate Services in his/her tasks as directed.
  • Period of Employment and Mode of Engagement
  • The period of employment will be 12 (twelve) months and commences on the date of appointment with possibility of an extension.

Coordinating and Reporting

  • The FM will report directly to the Deputy Executive Director, Corporate Services of the CTI–CFF Regional Secretariat in the daily implementation of his/her services as outlined in the TOR.
  • He/she shall submit a monthly report of activities to the Deputy Executive Director, Corporate Services with a copy to the Executive Director as well as to the CT6 member countries.

Competency Requirement

List of proposed competencies required to complete the work as follows:

  • Candidates must have a Bachelor Degree (preferably higher) in Accounting and Financial Management. Other relevant certifications such as Business Administration and Project Management would be an added advantage.
  • A minimum of 7 years of extensive professional work experience. A good understanding of Administration and Indonesian Taxation (e.g. Articles 21, 22, 23, 26) is required. Experience working in intergovernmental organizations with particular knowledge of Indonesian financial and administrative procedures would be advantageous. Experience in both cash basis and accrual basis is required.
  • Excellent knowledge of Accounting software, preferably MYOB.
  • Extensive experience in the field of international development cooperation or in a complex environment with multiple stakeholders and international partners is an asset.
  • Excellent communications skills and report-writing skills in English.
  • Excellent proficiency in both spoken and written English language is mandatory. Please provide evidence of language proficiency e.g. certificates. An English language test may be conducted during the interview. Knowledge of other CT6 Member Countries working language is an asset.
  • Well disciplined, able to cope with potentially stressful situations, driven by a strong motivation to contribute to the CTI-CFF objectives and RPOAs, and with positive attitude and client-oriented and diplomatic approach.
  • Deliverables shall be on time.
  • Excellent team work, successful work in interdisciplinary, multicultural, multinational teams and supports CTI CFF gender policy.

HOW TO APPLY:

Submission of Application
Application letter and updated CV should be sent to CTI-CFF Regional Secretariat (email: regional.secretariat@cticff.org) and cc to the Acting Executive Director, Dr. Sharifah Nora (nora@cticff.org) with the subject column of the emails in this format “< FM > - < your name >” by 1 August 2018.

The CTI-CFF Regional Secretariat will contact only candidates who have been shortlisted.

Condition of Application
Application is open to all citizens of CT6 member countries. The candidate will be based at the CTI-CFF Regional Secretariat in Manado, North Sulawesi, Indonesia.

Competitive compensation and benefits will be provided, in accordance with CTI CFF Rules and Regulations, Procedures and Policies.

The successful candidate will be contracted for a one-year period and may be extended depending on satisfactory performance and the mutual agreement between the candidate and the Regional Secretariat.
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