Malteser International Job Vacancy: Program Administrator – Erbil, Iraq

Posting Job


November 19, 2018

Expired Job


July 15, 2020



Malteser International is
working in Iraq since 2014, mainly through local partner organisations.
Malteser International is now starting a new large-scale program to
encourage the return of displaced minorities to the Ninewa Plains. While
the program will initially have a strong focus on the repair and
reconstruction of damaged houses, over time it will be broadened to an
integrated regional development program.
In support of our work in Iraq, Malteser International is looking for a motivated Erbil based Program Administrator.
Program Administrator, you will be responsible for the financial,
administrative and logistics management of our operation, ensuring and
maintaining compliance with Malteser International and donor procedures,
standards as well as rules & regulations. Furthermore, you will
support the local partner organizations and take over responsibility for
capacity building measures in the sector of finance and administration.
You will also support the program and assist the Program Coordinator in
all finance, administrative and logistic aspects of the program

  • Ensure compliance with
    Malteser International and donor standards, rules and regulations as
    well as financial, administrative and logistic procedures during
    program/ project planning, implementation and closure and ensure that
    they are implemented, used and adhered to
  • Supervise and monitor
    relevant staff to ensure that Malteser International administration,
    logistic and finance systems are in place and applied and provide
    training as necessary
  • Ensure sound planning and preparation of
    budgets, amendments and forecasts together with the Program Coordinator
    and the partner organizations
  • Monitor the financial management and
    provide support, training and advice to program/project teams working
    closely together with the local partners and administrative staff
  • Review, approve and submit donor financial reports/liquidations and
    ensure that they are prepared in line with Malteser International and
    donor reporting requirements (German and European donors)
  • Support
    and strengthen the administrative capacity of new and existing partners
    to ensure their operations meet Malteser International and donor rules
    and regulations
  • Assist the Program Coordinator in human resource
    management, establishing and enforcing compliance with national staff
    policies, procedures and guidelines
  • Assist the Iraq Team in the
    human resource management and recruitment and make sure HR policies and
    staff rules and regulations are in line with national law
  • Ensure
    correct utilization of Malteser and donor procurement guidelines, supply
    chain management forms and oversee fleet management
  • Coordinate
    fleet management to ensure that vehicles are insured, assets are managed
    correctly, being driven safely, maintained appropriately, damages are
    reported, and ensure that vehicles internal equipment are complete and
  • serviceable; and that usage of fuel is correctly supervised, and recorded
  • Minimum 5 years work experience in financial and administrative management
  • In depth knowledge of financial control systems, accounting, budget
    planning and financial reporting in humanitarian aid projects
  • University degree in Business administration, or other relevant studies desirable
  • Proven experience in administrative standards and requirements of
    donors (German Federal Ministry for Economic Cooperation and Development
    (BMZ), German Foreign Office, UN, ECHO)
  • Proven field experience
  • Ability to be a flexible team player in a multicultural environment
  • Ability to deal with stressful situations
  • Good training/ capacity building and management skills
  • Focused individual with capacity to plan and manage in a multiple deadline-working environment
  • Physical and mental strength
  • Fully computer literate (Microsoft Office, accounting software),
    ability to implement new software packages in field locations
  • Fluency in English (written and spoken)
  • Language skills in German, Kurdish or Arabic would be a strong asset
  • Starting date: December 1st, 2018
  • Duty station: Erbil, Kurdistan Region of Iraq
  • Duration of contract: 4 months (extendable to 2 years) due to donor approval
  • Salary according to qualification and experience, insurance package,
    accommodation in team house, R&R, one flight home/year
  • Please note that this is an unaccompanied position
If you are interested in this position, please apply online at our job portal.
submit your application (CV, letter of motivation, copies of diplomas
and three professional references) online until November 25th, 2018.
note that due to the urgency of this position, applications will be
short listed on a regular basis and we may offer this post before the
closing date.
Apply Online Click Here

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