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GIZ Job Vacancies: Driver and Office Assistant - Sangatta, East Kalimantan

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a German implementing organization which provides services worldwide in the field of international cooperation for sustainable development. GIZ has a record of more than 20 years of involvement in the area of climate policy in Indonesia.

GIZ is currently implementing a global project, funded by the International Climate Initiative (ICI) of the German Federal Ministry for the Environment, Nature Conservation and Nuclear Safety (BMU), called “Sustainable and Climate Friendly-Palm Oil Production and Procurement (SCPOPP)." The project aims to contribute to the improvement of the environment and social sustainability as well as to reduce greenhouse gases from oil palm cultivation. Apart from the implementation in Germany and Thailand, the project works in a focused landscape in a pilot district in East Kalimantan, Indonesia, for four years.

GIZ seeks a qualified Indonesian candidate for one position of Driver and Office Assistant

Responsibilities
  • Safely and responsibly performing all official travel using official vehicles
  • Management of official vehicle matters (logbook, insurance, tax, STNK/car licence) and preparing vouchers vehicle-related accordingly;
  • Regularly maintenance and looking after official vehicles;
  • Taking account of all available information on road conditions, accessible routes and locations;
  • Keeping the office premises clean and tidy
  • Running official errands and assisting with other office services.
Tasks

Vehicle Management

Driving and chauffeuring
  • Drives office vehicles safely and chauffeur’s office staff, official visitors and guests to official destinations
  • Helps with transporting goods;
  • Completes the vehicle log book correctly and conscientiously in accordance with GIZ standards;
  • Does not use the car for his own private purposes at any time. Such miss-used of the vehicle is considered a serious misconduct and will immediately lead to a warning and may result in dismissal.
Services
  • Cleans the interior and exterior of the vehicles regularly;
  • Checks oil, water, brakes and brake liquid, tyre pressure, battery levels and the entire vehicle, monthly or every 5,000 km (whichever is first), headlights, brakes, bodywork for dents etc;
  • Responsible for the project vehicle documents and their good condition, keeps vehicle logbook on a daily basis and registers each monthly check
  • Calculate daily park and toll fees and settle the cash advance immediately after the trip took place 
  • Reports the need for maintenance and carries out minor repairs;
  • Immediately reports all involvement of the project or office vehicle in accidents, including minor accidents, damage, loss or theft of vehicle fittings.
Knowledge management
  • Uses all available information (including current radio broadcast on traffic conditions) to update daily knowledge of road conditions, current passable routes and locations, and shares this information with other office drivers.
Office Services and Administration

General Services
  • Wears a proper uniform
  • Cleans and tidies the office premises
  • Provides services at meetings, e.g. serves coffee and tea for guests and visitors
  • Runs errands, e.g.: buying lunch for office staff, if and as required
  • Assist in proper maintenance and repair of office premises and equipment
  • Reports major damages of office premises and equipment
Supports Office Communications and Administration
  • Operating the telephone and informing staff of important communications
  • Makes photocopies and scans documents, if and when required
  • Supports the Junior Finance Professional in collecting project funds from the bank, paying office bills, buying small quantities of office supplies & stationeries, if requested
  • Supports and checks office logistics (supplies & stationeries) and reports it to Junior Finance Professional
  • Supports office for messenger services, e.g.: sending letters and messages
  • Assists in the logistical management of the meetings, workshops and other activities of the project by documenting events (taking photos)
  • Supports the Junior Finance Professional in filling and organizing supporting documents of project
Other duties/additional tasks
  • Assists other colleagues as needed if there is no duty travel and carries out other office work as assigned
  • Undertake further job training related to his position and duties, if required.
Required qualifications, competences and experience
  • Secondary school education;
  • Holds a valid driver’s licence is a MUST;
  • At least 3 years’ professional experience as a driver with references;
  • No major accidents in the past 3 years;
  • Discipline and punctualityresilience and patienceappropriate appearance and attire;
  • Very good knowledge and familiarity with Sangatta or KuTim area and its surroundings;
  • Ensures unrestricted availability of vehicles at all times and reports restrictions immediately;
  • Sufficient knowledge of English;
  • Sufficient working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office);
  • Willingness to upskill as required by the tasks to be performed – corresponding measures is agreed with management.
Duty Station: Sangatta, East Kutai district, East Kalimantan

Joining Date: a.s.a.p.

Direct Supervisor:   Office Manager of Samarinda Office

Please submit your motivation letter and comprehensive resume (including latest photograph and list of references) to recruitment-indo@giz.de by April 14th, 2019 with subject line SCPOPP – Driver & OA.

Please name your file as follow format:
[Your Complete Name]_[Motivation Letter/CV/Latest Education Certificate] (i.e: Putra Pangeran_CV orPutra Pangeran_Motivation Letter or Putra Pangeran_Reference)

Only short-listed candidates will be notified

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