IMA World Health Job Vacancy: Office Assistant - Jakarta, Indonesian

Introduction — Through the National  Nutrition Communications Campaign (NNCC), Millennium Challenge Account –Indonesia (MCA-I) is supporting the Ministry of Health in Indonesia to raise awareness of and promote behavior change to prevent and reduce stunting. This campaign will focus in three districts: Ogan Kumiling Ilir (South Sumatera), Landak (West Kalimantan), and Kapuas (Central Kalimantan), while the mass media campaign will have national coverage.

In early January 2016, IMA World Health (IMA) office in Indonesia moved to a new and bigger office (150 square meters) in Jl HR Rasuna Said, Kuningan, Jakarta. Recently IMA has hired new staff members including BCC specialist, District Coordinator and M&E officer. This brings the number of IMA’s fixed-term staff in Indonesia to six. Additionally, IMA office in Jakarta also accommodates, on regular basis, national consultants, HQ’s staff and meetings with sub contractors and partners.  Therefore, there is a need for an office assistant.

Purpose — The role of office assistant is to support the office on day-to-day administration and in-office works.

Roles and Responsibilities — The Office Assistant will:
  • Answer telephones, direct calls and take messages
  • Operate office equipment including photocopier, printer, scanner.
  • Ensuring equipment set up for meetings whenever necessary
  • Ensuring office cleanliness at all times
  • Open, sort and route incoming mail, and prepare or send outgoing mail
  • Contact postage services in coordination with finance and program divisions.
  • Run office errands including deliveries to MCA-I, MOH and partners.
  • Perform other duties as assigned.
Deliverables: Monthly timesheet

Reports to: Finance and Administration Manager.
Application Process: Interested are to send application to: with the dateline by May 26, 2016