War Child Canada Job Vacancy: Grant Manager - Toronto, Ontario - Canada

Where childhood thrives, war does not.

Position Title: Grant Manager
Start Date: Immediately
Location: War Child Canada headquarters, Toronto, Ontario
Reports to: Director, International Programs

War Child Canada is a registered Canadian charity based in Toronto. Working with war-affected communities to help children reclaim their childhood through access to education, opportunity and justice, War Child Canada also takes an active role in raising public awareness around the impact of war on communities and the shared responsibility to act.

War Child Canada works in Afghanistan, Jordan, Sudan, South Sudan, the Democratic Republic of Congo and Uganda.

Position summary:
Reporting to the Director, International Programs, the Grants Manager leads the development, monitoring and management of multi-year country-level budgets and spending. Additionally, the Grants Manager is responsible for the compliance, management and reporting of all project grants, in accordance with the grant management process and contractual requirements. The Grants Manager is responsible for the tracking and management of grant revenue, provides grant administration and partner support, and helps build the capacity of staff.


Budget Development
  • Manages the development of new project budgets and budget narratives for institutional funding sources aligned to donor requirements, including the US and Canadian Government, in accordance with long-term country projections and cost-share obligations.
  • Provides technical support to and develops strong working relationships with overseas finance and programs teams to help them develop successful funding proposals and long-term budgets to ensure adequate recovery for program, operational and staffing costs.
Project Budget Management, Compliance and Reporting
  • Responsible for the monitoring, completion and timely submission of accurate financial reports for all grants including budget allocations, deferred and match funding revenue tracking in liaison with HQ staff.
  • Manages the disbursement of financial transfers to War Child Canada country offices, in accordance with cash forecasts and agreed budgets. 
  • Ensures grants and allocations are implemented in compliance with relevant donor contracts and War Child Canada policies, regulations, established standards and allowable costs, in liaison with HQ and field staff.
  • Closely monitors project budget spending and cost allocations
  • Manages cost-share allocations in accordance with cost-share projections and allowable expenses
  • Ensures the timely submission of payment requests to donors, tracking all restricted revenue and collection of donor revenues.
Contract and Grant Administration
  • Responsible for contract and project administration, ensuring proper record keeping for all donor contracts, correspondence, reporting, audit and close¬outs.
  • Monitors and tracks all contractual obligations to ensure project compliance
  • Arranges payments and transfers including expatriate payments as needed
Partnership Management
  • Provides financial management support, guidance and oversight to partner organizations to ensure successful sub award management and compliance, implementation and close-out of sub awards.
  • Supports the process of pre-award assessments to local partners including the drafting of partnership agreements and monitoring plans to mitigate financial and compliance risks.
  • Reviews partner financial reports and provides additional technical assistance to country-based staff and partners as necessary to maintain accurate and timely reporting in accordance with the Grant Management Process.
Support the Training and Capacity Building of Staff and Partners
  • Mentors, supports and develops the capacities of relevant staff with restricted revenue responsibilities, at head office and in the field, on financial monitoring, record keeping and partnership management using data report formats and validation methods.
  • Provides technical assistance to staff as required on budget development with a focus on maximizing cost recovery and aligning budgets to donor guidelines.
  • Identifies and supports the training needs of War Child Canada staff as required.

Knowledge & skills
  • Degree in finance, accounting, business or public administration.
  • 3-5 years financial management experience of restricted donor revenue within an NGO, charitable or non-profit organization, preferably an international organization.
  • Experience in negotiating, implementing, and closing contractual obligations with government and institutional donors.
  • Technical knowledge of institutional donor rules, regulations and compliance such as USAID, US Department of State, Government of Canada.
  • Excellent financial management skills with experience of budgeting, allocations, cost recovery principles and GAAP.
  • Demonstrated ability in developing and implementing financial systems and         procedures.
  • Ability to analyze financial data, with excellent analytical and problem solving skills and strong attention to detail.
  • Proven ability to train, support and mentor non-finance staff.
  • Strong organizational skills including the ability to simultaneously manage multiple projects.
  • Excellent interpersonal skills and the ability to work well with a team.
  • Willingness and ability to travel internationally to War Child Canada's countries of operation.
Compensation :Competitive

Application process:

Please ensure your application email has the subject heading of 'Grant Manager -[insert your name]'

Only those applicants selected for an interview will be notified. No phone calls please. War Child Canada is an equal opportunity employer.

War Child Canada is committed to providing a work environment in which all individuals are treated with respect and dignity. Final candidates will be vetted in accordance with War Child Canada's Child Protection Policy, including appropriate reference checks.

Deadline: 10 June 2016