FHI 360 Job Vacancy: Human Resources Associate - Jakarta, Indonesian

Position Title: Human Resources Associate, FHI 360 Indonesia

Job Description:
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S.territories.

The HR Associate/FHI 360 Indonesia provides employee and Human Resources staff support in several functional areas including recruitment, employee relations, benefits administration, compensation, payroll, HRIS and training & development. S/he maintains employee hardcopy and softcopy HRIS files. Inputs employee personal data into human resources information system (HRIS) database and generates reports as needed for HR staff. S/he serves as initial point of contact for employees with questions related to their personal employee information. S/he processes various forms related to documenting human resources activities such as new-hire, change-of-status, performance evaluations, benefits, terminations, etc. S/he conducts new-hire orientations and may handle or facilitate employee exit interviews. The HR Associate coordinates interviews, maintains visa files, and ensures that the FHI 360 HR system is compliant with Indonesia HR rules and regulations. 

Duties and Responsibilities:
  • Oversees the HRIS, compensation, benefits, recruiting, payroll, and personnel development.
  • Functions as initial point of contact for employees with HR-related questions.
  • Processes forms and system updates related to new employees, change-of- status, performance evaluations, benefits changes, separations etc.
  • Ensures employee data in HRIS is accurate.
  • Serves as a back-up to corporate payroll.
  • Is able to complete full pay cycle processing, if needed.
  • Prepares required reports for benefits, headcount reports and other related required reports to both FHI 360 and the Government of Indonesia.
  • Represents FHI 360 at relevant HR consultations in Indonesia.
  • Able to run standard reports and create ad-hoc reports for special projects.
  • Conducts new employee orientation and assists with separation process.
  • Assists with training and development programs as needed.
  • May independently create materials for routine training classes.
  • Recommends improvement or changes in systems, processes or procedures to management.
  • Partners with Benefits, Payroll and Accounts Payable to ensure HR related procedures and processes are handled and resolved in a timely manner.
  • Performs analysis on assimilation/turnover data; analyses and evaluates data.
  • Has ability to recognize situations that deviate from accepted practice and proactively share information and identify solutions.
  • Follows specific standards and procedures to resolve; variations must be approved by manager before taking action.
  • Reports to the Government of Indonesia on HR-related matters as required for INGO/implementing partner status.
Education and experience:
  • Minimum Bachelor’s degree in related field
  • 5-7 years of experience providing HR or administrative support in an office setting.
  • Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS /Payroll systems.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. 

We offer competitive compensation and an outstanding benefit package. Please click here to visit FHI 360's Career Center for a list of all open positions. 

FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is committed to providing equal employment opportunity without regard to race, color, religion, sex, gender identity, sexual orientation, national or ethnic origin, age, disability or status as a veteran with respect to policies, programs, or activities.

Applicants should submit the CV and application letter to recruitfhi360@gmail.com latest by 20 June 2016.