Plan International Job Vacancy: Admin Assistant Receptionist – Jakarta, Indonesian

Posting Job

:

June 23, 2016

Expired Job

:

September 22, 2019

Locations

:

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Plan International is an
independent child rights and humanitarian organisation committed to children
living a life free of poverty, violence and injustice. For more than 75 years,
in powerful partnerships we have been supporting children to gain the skills,
knowledge and
confidence they need to claim
their rights to a fulfilling life, today and in the future. We place a specific
focus on girls
and
women, who are most often left behind. 
We are now active in more than 70 countries. In Indonesia, Plan
International started to work in 1969 based on the memorandum of understanding
with the Government of Indonesia. Currently we work in 4 provinces: Jakarta,
Central Java, West Nusa Tenggara and East Nusa Tenggara and sponsors more than
40,000 children.

Plan International Indonesia is looking for a
dynamic Indonesian national to fill the position of:

Admin Assistant Receptionist (Jakarta
Based)

Responsibilities:

Key End Result 1 Manage
incoming call and general
tasking ; Answer all incoming and outgoing calls, handle caller’s inquiries whenever possible and
relay telephone messages in
Country office, Welcome
the guest and good telephone /email etiquette, Coordinate circulation all
general correspondence, Mail and good deliveries,
Manage log book of agreement, and letter out

Key End Result
2. 
Ticketing ;
Arrange Country Office
staff travel ticket, Prepare the quarterly report for
traveling in/outside Indonesia (with coordination with
Admin &
Procurement Officer
if
ticketing relate to meeting/workshop/ training),
input PR, PO and GRN to SAP System and get approval from
Admin Manager
, Prepare
breakdown payment data list to Travel Agent for monitoring payment

Key End Result 3.Office
Facilities and Utilities ;
Coordinate the visitor’s facility arrangement
(Coordination with Govt. Liaison and Logistic Office)
,
Manage snack and lunch meeting in Country Office,
 Manage meeting room booking in Country Office,
Prepare payment request for office utilities bills, courier
bills
, tickets,
etc.
(input to SAP system)

Requirements:

Minimum Diploma degree in administration and secretary.
Understand OM. SAP System and
adm local procedures and policy Good Computer
skill ( word, Excel ) Good etiquette , excellent communication &
interpersonal skills, pleasant personality with positive working attitudes,  
Fluent both Indonesia and English (oral and written) .

Range
Salary : IDR
3 791 833,  – 5 400 000,-

All applications will be treated in confidence. Only
short-listed candidates will be notified and invited for interviews. Please
submit your letter of application and detailed curriculum vitae in English by
email not later than
June 25, 2016  to: HRD.Indonesia@plan-international.org

Please fill the ‘subject’ column of the e-mails in
this format:
(The Position)–(Your Name). File attachment
not later than 1MB.
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