Hivos Southeast Asia Job Vacancy: HRD Admin Officer - Jakarta, Indonesian

HR Admin Officer

Hivos Southeast Asia invites qualified individuals to apply for the vacant post of:
Vacancy Name: HR Admin Officer
Number of hours: Six months, with possibility of extension subject to good performance and funding availability
Region: Southeast Asia
Office: Jakarta, Indonesia

Hivos is a Dutch non-governmental organization guided by humanist values. It aims at structural poverty alleviation with a strong focus on civil society building and sustainable economic development. Hivos provides financial support for local NGOs, is active in networking, lobbying and exchanging knowledge and expertise. 

Functional context:
The Human Resources Admin Officer, in close coordination with Hivos SEA Operations Manager and Human Resources Consultant, provides support to develop and puts into practice the overall administrative HRM policies and procedures, and deliver suitable HR solutions that lead to organizational success. The HRAO ensures that the organization vision, mission, values and targets are communicated clearly to all employees, providing them with all the information they need to synchronize their actions with the organizations objectives. The position will be responsible for certain decision making in day to day management of the HR operations.

The incumbent will be expected to adhere to system and processes for smooth functioning of various facets of HR. S/he will be helping in effective execution of all the HR admin activities like recruitment, orientation and induction, performance management, staff development and training and compensation management.

S/he, with close coordination with Operations Manager and Human Resources Consultant, supports senior and mid-level management in managing all processes and interactions to develop, attract, retain and enhance performance without sacrificing compliance with Hivos SEA policies, systems and procedures in all areas of human resources. The HRO also manages internal and outsourced processes for staff and oversee alignment with head office and other regional offices. S/he manages external service providers in the HR domain.

Roles and responsibilities
  • Support HR administrative tasks for any implementation or revisions from Hivos personnel policy for national staff in accordance to Indonesian labor laws under coordination and supervision of Hivos OM and HR consultant.
  • Prepare the HR admin recruitment process and agenda for new recruited staff’s induction with all departments.
  • Support OM in collecting staff personnel data and to ensure proper maintenance and confidentiality of personnel files.
  • Provide a monthly updated staff record regularly to be checked and reviewed by Operations Manager.
  • Responsible for employee and family member medical registration for inpatient and life insurance, and medical reimbursement tracking for staff outpatient claim.
  • Support and responsible for staff/employee social security (Jamsostek/BPJS) process and administration; maintain good communication with officer at the Jamsostek/BPJS office and ensure the updated information/regulation from the Jamsostek.
  • Maintain the proper staff leave tracking and ensure the supporting documents are completed (signed and approved)
  • Provide admin and logistic support to HR department to build and maintain networks with other HR professionals.
  • General admin HR support tasks required by Operations Manager and HR consultant.
What do we offer?An inspiring and dynamic working environment, dedicated colleagues and the possibility to work for an ambitious new international initiative.

Hivos Salary Grade: 5/6  by August 10, 2016.