Medical Action Myanmar Job Vacancy: Operational Coordinator - Yangon

MAM is an international NGO supporting health activities in Myanmar focusing on Basichealth care, HIV, TB, Malaria. MAM operates with funds of institutional donors (3MDG,Global Fund, WFP) as well as private funding. The projects aim to provide large-scale access to prevention, diagnosis & treatment of malaria and basic health care in several Townships. The project supports a large number of clinics with laboratory testing and provision of effective anti-malaria medicines and basic health activities, and a large number (+/-1200) of Village Health Workers (VHW). These volunteers are trained in rapid diagnostic testing andsupplied with diagnostics and treatment for malaria as well as a number of other Basic HealthCare diseases. Furthermore an Active Case Finding component for Tuberculosis andMalnutrition is part of the projects.The project activities are supported by an extensivemonitoring component including BCC (behavior change communication) activities. In addition to healthactivities, medical research is undertaken to improve the management of malaria and infectious diseases in general.

Description of the position;
The operational coordinator is part of the management team together with the general director, the medical director, 2 operational coordinators and a resource director. The 3 operational coordinators manage the MAM projects with over 350 staff, and approximately 1,200 VHWs.

Main Responsibility

Operational management:
  • To manage the set-up of new and maintain existing projects in line with donor requirements and MAM strategies;
  • To ensure the well functioning and to direct the projects through management of project coordinators and project medical coordinators in cooperation with the Medical Coordinator, National Coordination Team and Deputy Operational Coordinator(s);
  • To follow up on the monthly project reporting and support the projects regarding constrains, challenges and suggestions;
  • To manage the planning, supply, monitoring and evaluation of the project activities to ensure optimal functioning Village Health Workers;
  • To manage and ensure proper data collection, management and analysis regarding project output;
  • To analyze and monitor the project activities and mmake recommendations for improvements;
  • To prepare bi-yearly donor reports in the defined time frame;
  • To prepare any requested relevant report in relation to the project;
  • To report to the director concerning the project progress.
Human resources management:
  • To recruit necessary key manpower and supervise recruitment on project level;
  • To supervise and to coach the personnel in the project (approximately 100 staff);
  • To perform briefings, performance discussions and debriefings of the key project staff;
  • To optimize the use of human resources potential;
  • To perform capacity building and training sessions for field staff.
Financial & logistic management:
  • To monitor the project expenditure in cooperation with the financial controller;
  • To identify budget difficulties and prepare for reprogramming and budge rivisions;
  • To ensure proper logistic arrangements according to donor requirements in cooperation with Logistic Coordinator;
  • To prepare drug orders based on average monthly consumption and provided stock levels;
  • To prepare asset orders in line with donor agreements.
  • To represent the project on a national and state level in relation to authorities (government and non-government);
  • To prepare project staff for repersentation on local and township level;
  • To negotiate with other project stakeholders;
  • To represent MAM in donor meetings, discussions and negotiations.
Donor relations
  • To participate in proposal writing;
  • To participate in budgetting and output targetting;
  • To facilitate donor visits;
  • To deliver additional donor requests.
How to apply:
Application process

Closing Date: 11 October 2016

Interested? Qualified candidates can send their application to:
Medical Action Myanmar | Human Recources Department
No 32 (A/1), Kokkine Swimming Club Lane Saya San Road
Thar Tha Na Yeiktha Quarter, Bahan Tsp, Yangon

*All applicants must send a Letter of Motivation and Curriculum Vitae (no longer than four pages). Both must be in the same language as this vacancy note. Applications with only CV (so without Application Letter) will not be considered. Please mention with your application the Position Title and, if applicable, location for which you apply.

There is no need to send scans or copies of any certificates or diploma documents, these will only requested to bring during job interview.

Please note that only pre-selected candidates will be contacted.
For more details on this position please contact Medical Action Myanmar, HR officer at or 01 544537.