Plan International Job Vacancy: Senior program Manager - Toronto or Ottawa, Canada

Senior program Manager

Full-time permanent


Reports to
Director of Global Fund Unit

Compensation band

Overall responsibility
Reporting to the Director of Global Fund Unit, the Senior Program Manager oversees a portfolio which consists primarily of Global Funds to Fight AIDS, Tuberculosis, and Malaria (GFATM) projects and other assigned grants. The incumbent will contribute to ongoing strengthening of internal monitoring and evaluation systems to ensure effective implementation of quality programming and donor compliance. This role will lead a small team of Program Managers.

This position is based in Toronto or Ottawa, Canada with frequent travel to Plan field offices. (20-25%).

Specific responsibilities
  • Provide leadership and direction to team and manages work distribution across the team and assists members to balance competing priorities; monitors work progress; provides regular feedback and necessary coaching
  • Review donor and partner agreements ensuring the financial terms and conditions are compatible with Plan’s systems and are favourable to quality implementation and reporting
  • Ensures positive relationships with Regional Offices, Plan field offices, donors and other partners
  • Ensures timely and quality reporting to donors including: start-up work plans/detailed project implementation plans, baseline reports, annual work plans, progress reports, etc as per contractual obligations
  • Organizes periodic evaluations of projects as necessary
  • Works with the regionally based Senior Program and Compliance Manager, the Senior Compliance Manager, and other colleagues to standardize and further strengthen Program Compliance monitoring systems and tools across the grant portfolio
  • Works with Finance colleagues to review and oversee relevant budgets
  • Organizes forums to share successes and program learning with donors, partners and peers
  • Contribute into the business development with various tasks to perform at different stage of the business development cycle related to The Global Fund and other grants
  • Lead and participate actively in team retreats, skills building opportunities, and other learning opportunities that may arise
  • Network with key stakeholders including but not limited to officials from the Ministry of Health, Global Fund, Country Coordinating Mechanism, Local Fund Agent, other NGOs, in addition to Plan International colleagues at regional and field levels.
  • Monitor some assigned projects to ensure adherence to donor agreements, project management and financial systems; visiting project sites as required
  • Support the development and maintenance of systems and tools to improve efficiencies of managing the portfolio of grants
  • The Senior Manager position has people leadership as a core competency with at least 15% of time dedicated to this effort and noted on his/her respective performance framework. This person is directly responsible for the management of that team.
  • Budget and number of staff can be directly correlated to scope of portfolio. Role includes full accountability for recruitment, hiring, setting performance expectations, and managing performance, promotion, demotion and discipline up to and including termination in line with organizational policy and adherence to minimum legislative requirements including ESA and Human Rights Code. Leadership includes: temporary, contract, intern, consultant, volunteer and/or permanent staff.
Skills, experience, qualifications
  • Post graduate degree in development or other relevant discipline
  • Minimum 10 years’ experience managing international development programs; some of which should have been gained overseas
  • Previous experience managing The Global Fund-financed projects
  • Solid understanding of The Global Fund specific donor requirements
  • Proven track record in international development project management including participatory planning, report writing and financial management
  • Proven success as a People Leader – teambuilding, mentoring, etc., with exceptional skills in building productive working relationships with team colleagues, field offices, donors and other partners
  • Exceptional track record in preparing/developing and/or overseeing the preparation/development of quality documents to donors at various stages of program and project cycle
  • Strategic thinker and solutions oriented manager with good ability to multitask and work in a matrix environment
  • Good knowledge in monitoring and evaluation systems within a performance-based management context.
  • Experience working in the health sector (HIV/AIDS, Malaria or TB preferable)
  • Excellent computer skills using Microsoft Office and Internet
  • Excellent information gathering, assessment and presentation skills.
  • Exceptional communications skills both oral and written.
  • Ability to build and maintain positive relationships with key stakeholders including Plan field offices, donors, consultants and other partners
  • Able to establish priorities in a time-sensitive environment, and meet deadlines with strong attention to details.
  • Able to review, synthesize information and produce high quality donor reports
  • A good knowledge of global development issues.
  • Fluent in oral and written English (French an asset)
  • Strong interpersonal skills to work effectively in a collegial manner in a team based context
  • A strong work ethic coupled with tact and diplomacy
  • Personal values consistent with those of Plan International’s corporate values
About Plan International Canada
Imagine working for a leading international non-governmental organization (NGO) that’s dedicated to creating a better world. That’s Plan International, a global movement for change, mobilizing millions of people around the world to support social justice for children in developing countries.

Founded in 1937, Plan International is one of the world’s oldest and largest international development agencies, working in partnership with millions of people around the world to end global poverty. Not for profit, independent and inclusive of all faiths and cultures, Plan International has only one agenda: to improve the lives of children. Because I am a Girl is Plan International’s global initiative to end gender inequality, promote girls’ rights and lift millions of girls – and everyone around them – out of poverty.

Plan International Canada is part of a global network of offices in over 70 countries. Our busy Toronto and Ottawa-based offices undertake fundraising, donor engagement and public outreach, as well as overseeing a wide variety of field programs led by our International Program Department, which includes experts in health, education, water and sanitation, economic security, gender equity, child protection and participation, and humanitarian assistance.

We at Plan International Canada are a dedicated, passionate and diverse team of over 200 employees who are committed to making a difference in the lives of children.

How to apply
To apply for this role please forward your CV and covering letter, outlining your skills, experience and salary expectations to by September 23, 2016. Please reference Senior Program Manager in the subject line.

Plan International Canada sincerely thanks all applicants for their expressed interest in this opportunity; however only those selected for an interview will be contacted. No phone calls please.

Applicants must be legally eligible to work in Canada.

Consistent with our Child Protection Policy the successful candidate must receive clearance by a police background check, including the vulnerable sector screen.

Plan International Canada is an inclusive workplace, and is committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.