TERMS OF REFERENCE
Plan International –Myanmar Office (“the Organization”) has received a grant funds for the Building Resilience and Adaptation to Climate Extremes and Disasters (BRACED) Myanmar Alliance project from the UK Department for International development (DFID) under the International Climate Fund. These funds are being managed by KPMG, who act as a Fund Manager of the BRACED Programme.
DFID has awarded a three year grant to implement the BRACED programme in Myanmar to an alliance led by the Plan International UK. Under this programme, the BRACED Myanmar Alliance (including implementing partners; Action Aid, BBC Media Action, the Myanmar Environmental Institute, World Vision, UN Habitat, and Plan Myanmar) will support community resilience building in 155 target communities in 8 Townships.
Project period: 01 Jan 2015 to 31 December 2017
Total Grant Fund : GBP 4,999,974.22
Plan International Myanmar is expected to deliver the following results within the duration of the grant period:
- Knowledge and Resources: Develop targeted communities’ knowledge, skills and increase access to resources to mitigate the risks of and recover from climate shocks and stresses
- Governance: Support Institutions (gov’, non-gov’ and private sector) to be more coordinated and responsive, to manage climate and disaster risks
- Learning and advocacy: Document and disseminate evidence on best practices of strengthening resilience that is used to inform international, national and local policies and practices.
An annual external audit is required in the agreement between Plan International UK and the Fund Manager of the Programme. Plan International UK therefore wishes to engage the services of an audit firm for the purpose of the auditing the project expenditure between 01 April 2016 to 31 March 2017 amounting approximately GBP 1,872,000.
The audit shall be carried out in accordance with International Standards on Auditing (ISA 800) and KPMG Grantee Guidelines (Annex1). The audit shall be carried out by an external, independent and qualified auditor (Certified Public Accountant/Authorized Public Accountant).
This expenditure verification is an engagement to perform certain agreed-upon procedures with regard to the Record of Expenditure for the project expenditure.
The objective of this expenditure verification is for the Auditor to carry out the specific procedures listed in Annex 3A to these ToR and to submit to the Plan International UK/Fund manager KPMG a report of factual findings with regard to the specific verification procedures performed. Verification means that the Auditor examines the factual information in the Record of Expenditure of the above mentioned project and compares it with the terms and conditions of the contract;
- To obtain and examine the last annual project financial statements submitted to the fund manager and to reconcile these statements to the accounting records held by the organisation;
- To check that the incomes and expenditures (including in-kind contributions) have been duly and properly recorded in the financial statements (including verification of exchange rates used), that they are supported by proper evidence and wholly, exclusively and necessarily incurred for the activities of the BRACED project as per the approved budget;
- To check that the contribution made by BRACED and the matching funds have been duly and properly recorded in the project financial statements and that they are supported by proper evidences;
- To check that the Implementing Partner complies with the clauses in the BRACED Grant Agreement;
- Any specific additional procedures requested directly by the BRACED Fund Manager (as per agreement);
- Conclusion of whether the funds have been spent in accordance with the Grant Agreement; and
- Any specific matters required to be included by the Fund Manager and/or DFID
Scope of Audit
The financial report covers the period 01 April 2016 to 31 March 2017 and the activities entitled and it was signed for endorsement by the Plan International UK on 21 January 2015.
The subject of this expenditure verification is:
The Record of Expenditure, the Record of Expenditure linked to a replenishment request and the final Record of Expenditure linked to the financial closure of the above mentioned financial report.
The period covered by the expenditure verification is <01 April 2016 to 31 March 2017>. The work of the Auditor involves performing the specific procedures listed in Annex 2A.
Verification Process and Methodology
Listing of Procedures, Documentation and Verification Evidence
The Auditor plans the work so that effective expenditure verification can be performed. The Auditor performs the procedures listed in Annex 2A of these ToR (‘Listing of specific procedures to be performed’) and applies the guidelines in Annex 2B (‘Guidelines for specific procedures to be performed’).
The evidence to be used for performing the procedures in Annex 2B is all financial and non-financial information which makes it possible to examine the expenditure declared for the grants in the Record of Expenditure. The Auditor uses the evidence obtained from these procedures as the basis for the report of factual findings.
The Auditor documents matters which are important in providing evidence to support the report of factual findings, and evidence that the work was carried out in accordance with ISRS 4400 and these ToR.
Planning – Start of the verification
Plan International UK requires the verification of the financial report specified in Section 3 above (Scope) to commence as soon as possible but not later than within 7 calendar days after the signature of the Plan International UK’s order form/contract.
The report on this expenditure verification should describe the purpose, the agreed-upon procedures and the factual findings of the engagement in sufficient detail in order to enable the Budget Management and the Contracting Authority to understand the nature and extent of the procedures performed by the Auditor and the factual findings reported by the Auditor.
It is recommended that the auditor submits, before issuing the final report, a draft report to the PE Management in order to validate the findings (i.e. to sort out potential misunderstandings, additional information/documents to be provided, etc).
The use of Annex 3 Illustration of Independent Auditor’s Report format is compulsory.
The Auditor should provide a report to the Contracting Authority within 35 working days after the day of signature of these ToR.
The audit shall be conducted at Plan International – Myanmar Office and Partners organizations offices in Yangon City. Additionally, it will also have access to Plan International UK files, if the sample includes expenses incurred by Plan International UK.
How to apply
Interested consultants should submit via email a cover letter, a draft work plan, CV describing past experience with similar work and two references to: Myanmar.CO@plan-international.org
Subject Line: Audit Firm
Closing date: June 7, 2017. 5:00 PM
Reference & background checks will be performed for successful candidates. Only shortlisted candidates will be contacted. Plan International Myanmar is an equal opportunity employer committed to the well-being of children together with Gender Equality and does not tolerate child abuse and sexual harassment.