Plan International Indonesia (YPII) is a national entity affiliated with Plan International Indonesia, that has been working since 1969 in Indonesia to advance the fulfilment of child’s rights and welfare of communities. Aligning with Plan International Global Ambition to reach 100 million girls, YPII is currently implementing the 5-year Country Strategy 4 (CS4) to reach 1 million girls in Indonesia in key programs of LEARN (skill and opportunity for youth economic empowerment), LEAD (participation and leadership of girls and youth), DECIDE (adolescence sexual and reproductive health and rights) and THRIVE (care and protection for children and young people), in the context of development and humanitarian settings. YPIII works with national and local NGOs and government partners to implement projects, advocacy and campaign to ensure that equality for girls is at the centre of attention from community and government.
Yayasan Plan International Indonesia invites highly competent, experienced and committed professionals to fill the following position:
Project Management Specialist (Jakarta)
Currently, together with other CSOs as co-applicants Yayasan Plan International Indonesia is implementing three projects funded by the European Union The post will be responsible to supervise the day-to-day management of these projects by closely coordinating the Project Managers, National Program Managers and other co-applicants. As the key account for the lead-applicants Plan International Finland and Plan International Germany the post is responsible for close communication as well as preparing the contractual reporting and ensuring projects compliance with Plan International and EU guideline for project implementation. The post will be reporting to the Program Director.
Typical Responsibilities , This role functions as a hinge between the YPII project implementation team and the lead-applicants, Plan Germany and Plan Finland, who are accountable to the EU for the contractual implementation. Therefore the role has two dimensions of communication: Within YPII the position will directly supervise 3 Project Managers, coordinate with National Project Managers, technical advisors and finance staff on inputs to the quality of project deliverables. Continuous coordination with co-applicants of the EU contracts, e..g. for reporting, MoA compliance, coordination of implementation, donor regulations Responsible to keep project managers and other co-applicants informed of any relevant changes/developments communicated by the lead-applicants and the EUD Responsible for overseeing annual project budget plan/Detailed Implementation Plan and expenditure, in coordination with grant accountant/finance administration and the program team to ensure timely financial reporting as well as overseeing possible budget modifications in line with the donor regulations Works with Operations, Communications, Monitoring, Evaluation, Research and Knowledge Management (ME and RKM) teams for smooth implementation of projects and ensuring strong monitoring and learning for project sustainability as well as communication and visibility. Represents Plan Indonesia in project-related meeting and regional events (e.g. Switch Asia Network Meeting. Reports to the Program Director of Plan International Indonesia Donor compliance and reporting Close and continuous regular communication with lead-applicants Plan Germany and Plan Finland to ensure timely and accurate response to contractual obligations and queries from the EU delegation is ensured. This includes financial and narrative reporting, modification requests, communication & visibility and follow up of projects visits through the EUD and the lead-applicants. Liaises closely with Program Advocacy, Grants Managers, and Business Development team to ensure quality reporting in line with donor rules & regulations.
Accountabilities Timely and quality implementation of YPII Projects funded by EU (SCILD, MATAKAIL and JUARA) Coordination of reporting on regular updates to National Offices and Program Director .Manage contracts and partnerships with implementing partners/vendors ensuring compliance with donor requirements ;Ensure cohesive and collaborative work between Program and Partners to ensure project ; Build effective team and performance management
Qualifications for this position are Education: Bachelor degree in management, economy, social science and other relevant field of study; Excellent written and verbal communication skills, including public speaking, in fluent written/spoken English ; At least 6 years experiences in project management, preferably projects funded by European Union; At least experience in managing one big grant financed by an international donor within the last 3 years. to include grants and budget management; At least 3 years experiences working for projects co-implemented with local NGOs; Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform; Knowledge on Child Rights, Gender and Inclusion; Knowledge and experience of project cycle management implementation; Experience in writing donor reports in English (narrative reports) and overseeing the development and coherence with financial reports; Ability to work in team, have skill for people management with good interpersonal communication skills. Good written and verbal communication skills in Bahasa Indonesia; Basic computer literacy, MS based application and software (excel, words and powerpoint)
Desirable Education: Masters’ degree in International Development, Management and other relevant area; Experience of planning, developing and managing events; Excellent written and verbal communication skills (in English) ; Experience with internal and external audits; Advance knowledge on IT-based platform for project management and M&E tools
All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by email not later than April 15, 2019 to: HRD.Indonesia@plan-international.org Or CLICK HERE
Please fill the ‘subject’ column of the e-mails in this format: (The Position)–(Your Name). File attachment not later than 1MB.