The USAID Jalin Project
Scope of Work
Human Resource Manager
The USAID Jalin Project (hereafter referred to as “Jalin” or the “Project”) is a five-year initiative implemented by DAI Global, LLC and its consortium of partners – IntraHealth, Vital Strategies, and Market Share Associates – to work with USAID to facilitate and support partnerships through a co-creation process that brings together a diverse range of public and private sector actors to leverage domestic resources, increase the pace at which reliable local evidence is made widely available and utilized to design and implement local maternal and newborn health solutions.
Jalin will contribute to a maternal and newborn health movement in Indonesia that: (a) brings together actors, including those traditionally outside the health system, to use local evidence and global best practices to co-create, test and adapt local solutions; (b) addresses evidence gaps by identifying where and why maternal and newborn deaths are happening and uses that information to co-define and create local solutions; (c) engages the public and private sectors to co-finance scalable local solutions to support partnerships and ensure that the poor and vulnerable have access to essential services; (d) catalyzes new and existing partnerships, local solutions and co-investment through a whole-of-market approach across the projects areas of technical focus; and (e) fosters a culture of learning and adaptation.
Duties and Responsibilities
The Human Resource (HR) Manager will lead and/or provide support on a range of human resources services including organizational development, employee and consultant relations, recruiting, compensation, benefits, performance management, training, and research. The HR Manager will work closely with the project staff, leadership teams, and key external stakeholders (USAID, GoI, subcontractors) by providing guidance, support, and policy development on a range of HR related topics. The HR Manager will report directly to the Deputy Chief of Party and is based in Jakarta. Specific responsibilities include but are not limited to:
- Manage all aspects of recruitment—advertising, reviewing and short-listing applications, scheduling and participating in interviews, checking references, gathering all necessary documents and ensuring they are accurate and complete, and preparing and presenting offers.
- Ensure that all LTTA and STTA recruitment documentation are complete and saved in appropriate systems folders.
- Prepare Independent Consultant Agreements and Employment Agreements, collect complete and accurate supporting documentation, monitor level of effort, and distribute monthly STTA tracker.
- Manage staff on-boarding to ensure set-up of necessary equipment, systems, and other needs are in place upon LTTA and STTA start date, and oversee the orientation of newly hired LTTA staff.
- Review all staff timesheets for accuracy and completeness, ensure that all staff adhere to DAI timekeeping and leave policies, and monitor staff leave balances.
- Ensure consultants and employees are paid in a timely manner and manage any necessary consultant amendments and employment agreement modifications.
- Draft and update the Jalin Personnel Manual and Local Employee Compensation Plan, ensuring they are in accordance with DAI and USAID policies and regulations, and Indonesian labor law.
- Oversee all aspects of national and regional personnel performance and professional development tasks—goal setting, regular evaluation, and end-of-year assessments.
- Coordinate all project teambuilding and training events to ensure capacity to deliver in accordance with DAI operations policies, procedures, and systems.
- Contribute to procurement of health insurance, ensure that all staff are enrolled in Project insurance policies and with the National Social Security Agency, and serve as point of contact for any ongoing communication with providers.
- Manage all immigration needs of expat LTTA and STTA staff.
- Any other relevant tasks as assigned by the Deputy Chief of Party.
- Bachelor’s degree in Human Resources, International Business or related field. Masters degree preferred;
- Progressive responsibility in HR field; experience working for a government contractor or an international development organization preferred;
- Prior experience with staffing and recruitment; working knowledge of USAID and GoI compliance requirements preferred;
- A thorough understanding of Indonesian legislation related to personnel employment;
- Ability to communicate and work effectively in a result-oriented environment with a strong customer service and consultative orientation;
- Well-developed interpersonal skills, negotiation, writing, speaking and strong listening skills;
- Demonstrated ability in HR policy development and implementation including gender, social inclusion and merit selection
- Ability to work independently and as part of a team;
- Demonstrated competence in conceptual, analytical and problem-solving skills;
- Experience in development and effective delivery/facilitation of training programs to achieve specified learning outcomes;
- Well-developed computer literacy skills within a Microsoft Office environment;
- Fluency in Bahasa and good command of English.
- Understanding of the health development sector
Interested and qualified applicants could send the cover letter and CV at the latest on July 8th, 2019 to firstname.lastname@example.org with “Human Resources Manager (HRM)” in the subject line and specify the availability date in the CV. Only shortlisted candidates will be contacted directly.