Finance and Administration Manager - Syria
Norwegian Refugee Council
The
Norwegian Refugee Council (NRC) is a non-governmental, humanitarian
organization with 60 years of experience in helping to create a safer
and more dignified life for refugees and internally displaced people.
NRC advocates for the rights of displaced populations and offers
assistance within the shelter, education, emergency food security, legal
assistance, and water,sanitation and hygiene sectors.
The
Norwegian Refugee Council has approximately 4000 committed and competent
employees involved in projects across four continents. In addition, NRC
runs one of the world’s largest standby rosters -NORCAP, with 650
professionals, ready to be deployed on 72 hours notice when a crisis
occurs
BACKGROUND
Syria is
facing the largest humanitarian crisis of the 21st century with
hostilities on-going, the number of refugees in the neighbouring
countries approaching two million and estimated at least 4 million in
need of humanitarian assistance inside the country. At present, NRC
programs provide support and protection to Syrian IDPs in Ar Raqqa, Deir
Ez-Zur and Aleppo Governorates in the sectors of Education, Camp
Management and Shelter/WASH.
THE NRC PROGRAMME
The
current programme provides its services through both direct
implementation and partnership with local Civil Councils Relief
Committees and Local NGO’s. The geographic spread of this programme is
Northern Syrian Governorates. There may be a possibility to work in
Turkey based upon funding and registration.
Job description
- Financial Management
- Day to day responsibility for setting up and running of the local Finance and Administration
- Departments/duties;
- Ensure that adequate financial management routines and systems are in place, and that NRC’s accounting practices and standards are adhered to, timely and in accordance with quality and policy requirements from NRC, donors, auditors and authorities;
- Maintain overall budget control and monitor cash flows and expenditures;
- Ensure up-to-date analysis and required reports of the financial situation in the projects and the programme;
- Reconcile accounts with NRC HQ;
- Maintain a particular responsibility towards transparency and accountability within finance and administration.
- Administration
- Ensure that all agreements, permits and licenses necessary for NRC’s operations are in place, and keep updated on national rules and regulations pertaining to the activities of NRC. This also includes visas and relevant permits for expatriate staff;
- Ensure that archives are in use and maintained according to the NRC regulations;
- Ensure that NRC communications and
IT equipment is operational at all times, and that appropriate
communications procedures are followed (letters, faxes, e-mail, phone).
- Human Resources Management
- Maintain an overall responsibility of human resources issues on behalf of the Country Director, i.e. contracts, job descriptions, salary scales, leaves, benefits etc.;
- Facilitate frequent meetings for the national staff, and update the staff on new NRC guidelines and regulations;
- Facilitate recruitment, induction and training of national staff;
- Ensure implementation of NRC standard personnel policy guidelines for national staff;
- Ensure that NRC human resources policies and practices are implemented in accordance to national labour laws, taxation systems and rules, social security and insurance etc., as relevant and applicable;
- Conduct regular field trips to field offices for control, monitoring and supervision purposes.
- Capacity building
- Conduct training in financial management tools and processes to all relevant staff;
- Facilitate training on important HR and administration issues with the aim of all staff being updated and informed at all times about their roles, responsibilities and entitlements;
- Ensure that all staff under the
FAM’s supervision are well equipped to perform their duties through
training, mentoring and proper performance appraisal and feedback.
- Other duties
- Support the logistics department in improving compliance and transparency standards and facilitate timely delivery of goods to NRC beneficiaries;
- Contribute to the strategic discussions and development of directions for the country programme;
- Establish strong networks with same functions in other humanitarian organisations;
- Assist with any other duties assigned by the Country Director, as and when required.
Qualifications
- Proven good track record in financial management, HR and administration;
- At least 3 years of international experience in the humanitarian aid sector;
- Relevant university degree, preferably business administration/financial management OR other relevant educational background combined with relevant professional experience.
- Solid experience of work with MS Windows-based computer software, and modern accounting-systems;
- Ability to plan for different sets of scenarios in relation to budgets and plans;
- Proven skills and experience in production of financial report;
- Proven ability to train, coach and mentor national staff;
- Good analytical skills and attention to detail;
- Understanding of issues in complex emergencies and crisis contexts;
- Political and cultural awareness and experience of working in environments where insecurity is a major concern;
- Fluency in the English language, both written and verbal, knowledge of Arabic and Turkish an asset;
- Holder of a valid and clean international driver’s license.
Personal qualities
- Ability to work under pressure, in team as well as independently and with limited supervision;
- Strong communication, interpersonal, analytical and negotiation skills;
- Ability and willingness to work and live under difficult circumstances;
- Willingness to travel to all operational areas on a regular basis.
We offer
- Commencement: as soon as possible
- Contract period: 12 months
- Salary/benefits: According to NRC’s general directions
- Duty station: Gaziantep, with possible travel in the region. This is a non-family duty station.
- Approved health certficate will be requested before contract start
- Application procedures and CV registration:
- Please note that you are required to enter the GEOGRAPHICAL LOCATION for all your previous positions while registering your CV. There is no specific field for this information in our CV form, but you can use the "Company name" field for BOTH company and location
• Key info:
Advertiser:Norwegian Refugee Council
Ref. nr.: 2258711396
Full time
• Contact info:
Alain HomsyCountry Director, Syria(+90) 0) 534 914 08 00
Anneli LysterRegional HR Adviser, Middle East(+962) (0) 79 021 4983
Apply Link:
Closing Date 17 Jul 2014
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