Smile Again Africa Development Organization Vacancy: Human Resource Consultancy - Juba, South Sudan

Human Resource Consultancy, Fluent in English:

Smile Again Africa Development Organization (SAADO) was founded in 2011. Registered with South Sudan ministry of Justice (1158) as a national non-profit organization that aims to promote social cohesion among the communities in South Sudan and empowers them to fight poverty. As our mottos states, it is an obligation for the youth of South Sudan to build a strong coalition and fight a bloodless war against poverty. SAADO is a vehicle through which ideas, expertise, and experiences are channeled. Our conscience commits us to the creation of better access to basic human needs through economic empowerment and the recognition of vulnerable groups—women and children. We do this in way that is very simple. We consider everyone as an actor in the process of community empowerment, helping to enhance food security and livelihoods, access to quality health services and nutrition, access to quality education, and, in creating peaceful co-existence within and among communities. Above all, SAADO cherishes principles of human rights and dignity.

SAADO seeks Human Resources Consultancy Services.

Applicants must fulfill the following requirements;
  • Must have a minimum of 8 years practicing experience. 
  • Must have provided Human Resource Consultancy services to at least 5 reputable NGOs over the last three years.
Qualified and interested Consultancy firms or individual should read the below ToR.
Interested firms must also indicate the total number of professionals employed, distinguished by designation in their expression of interest. A financial bid must be included in the expression of interest. Successful firms will be invited for an interview subsequent to which selection and appointment will be finalized.



2.1 Overall Objectives:
  • Undertake a job grading, salary structure and review of the organization structure with a view to maintaining internal equity and external competitiveness in its pay structure. 
  • Establish an ideal Staff Performance Management System for SAADO.
  • Review and recommend updates on Human Resource Policy based on the above.
  • Develop Minimum Operation Standard (MOS) and Standard Operating Procedures (SOP) for Human Resources Department.
  • Training Human Resources Department Staff on HR Related issues.
2.2 Specific Objectives:
The Consultant shall carry out the feasibility study to a high standard in a professional manner and in accordance with the provisions of its expression of interest. The services will aim at achieving the following specific objectives;
  • Conducting a job analysis and evaluation exercise, review existing job roles and competencies required to effectively manage them. 
  • Prepare and update job descriptions
  • Analyze all jobs in the organization with a view to placing staff in proper positions in the organization vis-a-vis the organization’s strategic plan.
  • Harmonize internal salary inequities and design a robust grading structure, which has the capability to attract and retain competent staff.
  • Design and recommend an externally competitive pay and benefits structure for the organization.
  • Design and recommend an internally equitable grading structure and come up with optimum/appropriate grades in the management structure of SAADO.
  • Review the organization structure in line with SAADO strategic plan
  • Establish an ideal and acceptable Staff Performance Management System
  • Review and recommend updates on Human Resource Policy based on the above.
  • Train Human Resources staff on the processes and systems developed and in the use of the various documentation that will have been developed in the course of the review.
2.3 Execution of the Human Resource Consultancy Agreement 

The execution will be as follows:
  • Assignments are to be performed in accordance with the high standards of professionalism. 
  • The execution of this assignment shall be in accordance with the instructions the bidder will get from the client.
  • In carrying out the work, the successful bidder must ensure their staff maintains their objectivity by remaining independent of the activities they review.
2.4 Location of services
The required service will be rendered at the Head Office in Juba, South Sudan as situated off Gudele Road, opposite Antipas Pharmacy, Munuki Block C, Plot no. 274.

TECHNICAL REQUIREMENTS:Thorough research must be conducted for benchmarking purposes and estimation of overall hours by the organization inviting tenders, the overall hours should be the basis for evaluation of the following in the bidding process:

EVALUATION CRITERIA:Proposals will be evaluated in two parts. The technical proposal shall bear 60% of the total marks while the financial proposal shall bear 40% of the total marks.
  • Proposals should make clear about the relevant skills, experience and capacity of the participant, in respect of this particular TOR 
  • Proposals must contain the details of the proposed approach to be adopted in order to deliver the service in accordance with the TOR
  • Proposals should clearly indicate whether or not bid participants have the capacity to meet the requirements of the TOR.
PAYMENT DETAILSPayment will be in accordance with a detailed budget breakdown as submitted through the proposal, and invoices will be expected from the consultant prior to payment.

How to apply:
Submission Requirements:
The expression of interest should be submitted in one hard copy and a soft copy, before 15th February 2016 at 4:00pm and be delivered to the address below :
The Executive Director,
Smile Again Africa Development Organization, Off Gudele Road, opposite Antipas Pharmacy, Munuki Block C, Plot no. 274, Juba, South Sudan.
Contacts: +211920002601,+21197799966
Email: info@saado.org