Palladium Job Vacancy: Deputy Head of Operations and Finance, Surabaya - Indonesian

Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status. The Australia-Indonesia Partnership for Rural Economic Development (AIP-Rural) is a suite of programs focussed on market-based development aimed at improving farmer's competitiveness and access to new markets, better inputs, know-how and technology. It plans to achieve a sustainable 30 percent increase in the net income of 300,000 farmer households in eastern Indonesia by December 2018. AIP-Rural operates in East Java, West and East Nusa Tenggara, Papua and West Papua. AIP-Rural comprises four programs - PRISMA, SAFIRA, TIRTA (the Program, all managed by Palladium) and ARISA (managed by CSIRO) - which all use the same market development approach, known as Making Markets Work for the Poor, or M4P. The current Head of Operations and Finance (HOF) is an expatriate position, oversighting operations and finance on PRISMA, TIRTA and SAFIRA, that is planned to transition to a nationally engaged position in 2017. The Deputy HOF will work on the Program for six months under the guidance of the HOF and subject to satisfactory performance will take on the role of the HOF going forward. Reporting to the Head of Operations and Finance (HOF) the Deputy HOF will assist the HOF in the management of Program operations and finance, supported by a team of up to 25 people in finance, HR, office administration, contracts, grants and IT, to ensure effective support to the implementing teams to deliver planned results. The Deputy HOF will receive guidance, mentoring and advice from the HOF in terms of understanding and implementing DFAT policies as well as Program systems and procedures with a gradual increase in responsibilities leading to eventual handover of all duties.

Responsibilities cover all aspects of operations and finance for the Program, including but not limited to assisting with:

  • Continual improvement of systems, processes, procedures, tools and templates to ensure efficiency
  • Oversighting procurement/finance/grants activities to ensure they are performed in a professional, transparent, and ethical manner in line with procurement regulations and conditions of the grant and implementation agreement, and safeguarding from fraud, waste and abuse and ensuring value for money.
  • Coaching and training the operations team to build existing capacity.
  • Ensuring the delivery of effective administrative and logistical support to all aspects of the Program
  • Ensuring the program has appropriate ICT infrastructure to support operations and implementation activities.
  • Overseeing the recruitment, contracting and mobilisation of local program staff, and the effective HR management of program staff.
  • Overseeing the Finance Manager to ensure that the program is delivered within budget and that program financial operations are compliant with Contractor and DFAT processes and procedures, including the maintenance of accurate financial records for all program activities.
  • Click here for the full terms of reference. Essential:
  • At least 10 years experience in a senior management level position.
  • Experience working in complex, fast-paced, high pressure programs.
  • Relevant bachelor's degree, master's degree or above preferred.
  • Outstanding theoretical base in project management and operations.
  • Demonstrated ability to conceptualise, design and implement new systems, tools and processes for the effective and efficient management of operations and activities.
  • Advance skills for Microsoft Office in particular MS Word, Excel and PowerPoint
  • Demonstrated ability to lead a team of professionals and to coach and mentor staff.
  • Good understanding of Indonesian Manpower legislation.
  • Proven experience in contributing to strategic direction and managing multi-disciplinary teams in a cross-cultural context.
  • Proven excellent leadership, management and organisational skills.
  • Excellent written and verbal communication skills in English.
  • Strong representation, communication and interpersonal skills.
  • Results orientated, an empowering manager and team player.

  • Experience in international development, ideally with AusAID/DFAT funded programs.
  • Knowledge of Commonwealth Grant Rule and Guidelines and Commonwealth Procurement Rules and their application in operations and contracts.
  • Familiar with Accounting and Grant management software application.
  • Knowledge of Indonesian public sector and experience working with government agencies.
  • The post is open for Indonesian national only. Female candidates are encouraged to apply.
Closing Date: 12 December 2016