Catholic Relief
Services (CRS) is a US – based humanitarian and development organization
working in over 100 countries around the world to assist people victims of
disasters, people in need and the disadvantaged regardless of race, belief or
nationality. CRS has been operating in Indonesia since 1957 under the
Memorandum of Understanding with the Ministry of Social Affairs to provide both
humanitarian response and long-term development to the most vulnerable
communities. CRS Indonesia’s current strategy includes emergency preparedness
and response, disaster risk reduction, and integrated agriculture and livelihoods.
CRS/Indonesia is currently seeking professionals for several positions to
be based in Palu or Makassar who have expertise on the specific field as
follows to support our response for the recent Sulawesi tsunami &
earthquake:
Summary Responsibilities of each position is as follow (this is
not an exhausted list of job description):
Finance Officer
(1 position)
Job Summary:
- You will help coordinate and support the Finance department’s management of accounting systems, policies and procedures in compliance with CRS’ established accounting standards, Generally Accepted Accounting Principles (GAAP), donors’ rules and regulations, and legal requirements to support high-quality programs serving the poor and vulnerable. As part of an experienced finance team you will help coordinate daily financial activities through preparation and delivery of financial services.
- Responsible for assisting in all financial issues related to the Country Program. S/he will manage the daily financial operations (accounting, financial management, budget monitoring, reporting and Sun Systems Administration) of the program and ensure that the financial accounting environment is in compliance with CRS policies and procedures, donor rules and regulations & local government requirements.
- Ensure all Project/Program Advances issued to partners are properly accounted for, and liquidated within the established deadlines, review liquidation requests submitted by partners, and ensure the liquidation documentation is in conformity with generally accepted accounting principles and in compliance with CRS and donor requirements.
Specific
Qualifications for Finance Officer:
- B.A. degree in Accounting, Finance, Economics, Business Administration strongly preferred. Courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent).
- Minimum of two years accounting experience, preferably with an international or local NGO, or a financial/banking institution.
- Familiarity the relevant public donors’ regulations preferred.
- Proficient in Excel and experience with Word and PowerPoint. Knowledge of SunSystems financial accounting package or similar financial reporting software a plus.
Procurement Officer (1 position)
Job Summary:
You
will coordinate local procurement activities and processes to acquire goods and
services in support of the delivery of high-quality programming to the poor
and vulnerable. Your knowledge and experience will allow you to
successfully coordinate the quality and efficiency of procurement and
purchasing activities and ensure stewardship, integrity, transparency, and
accountability.
Key responsibilities:
- Consult with Emergency Coordinator and Operations Manager to identify the main types of goods and services that will be needed in near term based on the current portfolio of programs and operations and use this to conduct regular market assessments of best sources and prices.
- Proactively consult with peer agencies and private sector to identify new potential suppliers that can be added to our updated Approved Supplier List (ASL), and whenever possible develop relationships with closest source to production or importation and explore making bundled orders with peer agencies to negotiate better prices and terms based on joint economies of scale.
- Maintains continued working relationship with local suppliers, visits stores and production facilities to ensure contract terms are respected whenever situation warrants.
- Ensure eligibility verification of all new suppliers before adding them to the approved supplier list.
- Keep abreast of any changes in governmental taxes (sales, VAT), duty fees, levies and importation procedures.
Specific Qualifications for Procurement Officer:
- Bachelor's Degree in Business Administration or other relevant degree. Professional certification a plus.
- Minimum of 3 years work experience in procurement/purchasing management, logistics, administration, preferably with an international organization.
- Knowledge of various donor procurement regulations
- Knowledge of international and national procurement regulations and local market conditions.
- Knowledge of contract terms, as well as a proven ability to successfully complete purchase orders against specifications.
- Proficient in MS Office package (Excel, Word, PowerPoint, Visio). Experience with database management systems (e.g. MS Access) highly desirable.
Warehouse and
Logistics Officer (1 position)
You will help coordinate activities
related to warehouse maintenance and goods receipt, storage handling, monitoring,
and dispatch in support of the delivery of high-quality programming to the poor and
vulnerable. You will help ensure
goods entrusted to the organization by donors are maintained applying
established standards and in compliance with CRS and donor regulations, and international
and local supply chain accountability standards and requirements.
Job Responsibilities:
- Coordinate activities to ensure warehousing/storage facilities and all necessary equipment and supplies are secured and maintained in excellent physical condition and quantities for proper storage and safeguarding of goods. Conduct routine daily inspections and take immediate action to eliminate damages and deficiencies.
- Coordinate with the logistics team to schedule the timely receipt, dispatch, and delivery of goods to extended distribution points and/or partners. Maintain up-to-date information on the status of the movement of relief good.
- Help coordinate receipt (offloading, checking and verifying quantities/weight and quality) and dispatch (packing, labeling, loading); and, ensures verification, preparation, and maintenance of accurate, complete, and up-to-date documentation on all goods received and shipped.
- Plan and supervise the work of casual laborers.
- Oversee and assist storage and inspection of goods to ensure they are in excellent condition. Provide support in damage and/or loss handling and replenishment of goods to ensure adequate stock levels are maintained in accordance with program needs.
- Support an efficient and reliable inventory stock control system for goods and warehouse materials/equipment and oversees maintenance of an up-to-date stock ledger.
- File and distribute documents as required and assist with the preparation of reports related to goods movements, damage, or loss, inventory stock control, and warehouse activities.
Specific Qualifications for warehouse/Logistics Officer:
- High School Diploma. Training in Administration, Accounting, Procurement, General Stock Management, preferred.
- Minimum of 2 years work experience in inventory or warehouse coordination, preferably with an international organization.
- Knowledge and understanding of inventory management and control principles.
- Ability to manage manual workforce
- Proficient in MS Office package (Excel, Word). Experience with database management systems (e.g. MS Access) is a plus.
Monitoring,
Evaluation, Accountability, Learning (MEAL) Officer
The MEAL Officer
is responsible for implementing monitoring, evaluation, accountability and
learning (MEAL) initiatives for CRS Indonesia, which could include the project
implementation, goods distribution etc. in the project area.
The MEAL Officer’s
role includes but is not limited to: the
development of gender and protection-sensitive standardized data collection
tools and database systems, frequent data collection, verification of results
reported, analysis and presentation of findings and project progress,
implementation of project accountability mechanisms, and the provision of
feedback to partners. The MEAL Officer will ensure that systems are in place to
measure programs’ impact and progress, and that data is readily available to be
used as a foundation for programmatic adjustments and evidence-based decision-making
Specific Qualification for MEAL Officer:
- Bachelor’s degree in the social sciences, statistic or other related fields required. A Master’s degree in relevant field is an advantage
- Minimum of 3 years’ experience in M&E
- Experience with digital data collection preferred and Information Communication Technology for Development (ICT4D).
- Highly skilled in developing monitoring and evaluation form, monitoring and evaluation reporting including technical writing on the MEAL such as dashboard management or infographic reporting
- Understand and experience in designing and implementing accountability and learning strategy for community development or other refugee programs
General Qualifications for all positions:
- Good interpersonal skills and the ability to interact effectively with the beneficiary /refugees of different background (faiths, cultures, nationalities, etc.)
- Experience working with international NGO
- Experience working in protection and gender related program activities
- Experience working with refugees from different countries is preferable
- Understand refugees and protection issues
- Acceptance of cultural differences among the target communities
- Attention to details, accuracy and timeliness in executing assigned responsibilities
- Results-oriented and service-oriented
- Proficient in MS Office programs, understand basic statistic will be preferable
- Ability to embrace working under pressure
- Ability to work quickly and efficiently in protection sensitive environments
- Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint), including web-based survey tools
- Good command of Bahasa Indonesia and English both oral and writing
Only
applications that meet the above qualifications will be shortlisted. All
applications and CVs, should be sent by email to CRS Indonesia at Indonesia_HR@crs.org before or by October 15th,
2018.
"Only
short-listed candidates will be invited via e-mail/phone for Interview”
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