The International Committee of the Red Cross (ICRC) is a neutral, impartial
and independent humanitarian organization whose mission is to protect the lives
and dignity of victims of armed conflict and other situations of violence, and
to provide them with assistance. The ICRC also endeavors to prevent suffering
by promoting and strengthening humanitarian law and universal humanitarian
principles.
Established in 1863, the
ICRC is at the origin of the Geneva Conventions and the International Red Cross
and Red Crescent Movement. It directs and
coordinates the international activities by the Movement in armed conflicts and other situations of violence.
Vacancy Notice
The
ICRC Regional Delegation in Jakarta seek to fill the following position:
Forensic Program Assistant (Indonesian)
In
h/his role as a Forensic Program Administrative Assistant, assists the ICRC in
the administrative support for the implementation of forensic programs/activities
in the Asia Pacific Region, with a view to reaching the objectives set within
the Asia Pacific delegation’s. The Forensic Program Administrative Assistant
is part of the forensic team within the delegation. S/he assists the Regional
Forensic Manager in providing all administrative support towards program/project
implementation, policies/proposal drafting, and helps ensure the integration of
the ICRC forensic programs within the delegation. When required, s/he represents the ICRC
towards external interlocutors as well as in various fora relevant to his/her
responsibilities and tasks, under supervision of the Regional Forensic Manager.
Main responsibilities
In
coordination with the Regional
Forensic Manager,
and with the aforementioned necessary oversight and guidance, s/he:
- Supports implementation of projects and programs.
- Produces statistics and updates data using specialized tools.
- Independently drafts and finalizes correspondence, internal presentations, meeting minutes and other documents; shares information among users.
- Updates the timeline, tables and charts, schedule and other tools and ensures invoices are followed up on.
- Prepares for local and regional meetings by setting up rooms and materials, including technical set-up for conference calls, presentations and video conferences.
- Independently carries out complex secretarial tasks.
- Assists with organizing local and regional seminars, training sessions and workshops; liaises with internal and external contacts and service providers related to their work.
- Participates in the Unit’s annual budget drafting and monitors expenses.
- Contributes to producing administrative and other tools adapted to their unit’s needs.
- Applies information-management instructions and ensures compliance with procedures, including in terms of user training (practices and tools) where needed.
- Assists in the dissemination of the organisation’s communications on forensic science and humanitarian action.
- Participates in and contributes to maintaining an optimal team environment.
- Participates in and contributes to working meetings when required.
- Contributes to developing tools, standards and guidelines to protect personal and confidential information in accordance with ICRC guidelines, particularly when involved in sharing such program and project data with external agencies.
- Distributes all electronic documents sent to the Region and all paper document received from the regional forensic team and shared with concerned staff members when necessary.
- Update a range of collaborative tools and databases (i.e. TS, DB, etc.).
- Arrange appointments for the Regional Manager at internal and external level.
- Organize the forensic archive and ensure a follow-up of the documents, letters and regional events.
Requirements
- Bachelor degree or equivalent in admin or affine sciences master degree an asset.
- Excellent command of English. Other languages an asset.
- Excellent computer skills, including Microsoft Office Suite, Sharepoint.
- Excellent analysis and writing skills.
Professional Experience Required:
- Minimum five years’ experience in an executive secretarial position.
- Previous employment in a medical or medico legal environment is an asset
- Previous events coordination is an asset
- Previous employment demonstrating ability to multitask and demonstrate sound organisational skills.
- Demonstrated experience interacting and liaising with a vast spectrum of actors, from Government ministers to the general public
- Demonstrated work experience responsibly and professionally managing sensitive and confidential information
GENERAL DUTIES
- Understands the three components of the Red Cross/Red Crescent Movement
- Applies the security rules at all times
- Respects and observes staff regulations of the ICRC in Asia Pacific Region
- Performs duties and tasks not covered in this job description and provide support to other departments when necessary.
Your profile
- Strongly motivated by humanitarian work, with capacity to engage, persuade and influence others
- Enjoying personal credibility and irreproachable/exemplary conduct track records. High ethical values
- Strong interpersonal skills with the ability to create and maintain partnerships at all levels of the delegation and at regional level, both with staff and managers
- Robust analytical and writing skills.
- Robust organizational skills and ability to handle multiple priorities in an autonomous manner
- Excellent sense of negotiation
- Ability to work under pressure
- Full availability to travel in the Asia Pacific Region
We offer a rewarding and enriching
work in a unique humanitarian institution in an international environment and
also:
- Initial training and on-boarding
- Possibilities of participating in a transformation working environment and to share best practice and experiences with other colleagues at regional level of your field of expertise
- A competitive salary with benefits
Starting date: April 2019
Qualified applicants are requested to submit their
comprehensive CV and letter of motivation in English, as well as salary
expectations, by email only to: dja_hr_services@icrc.org.
Deadline for applications: 10 March 2019
(Only
short-listed candidates will be contacted)
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