Fairtrade Africa Job Vacancy: Finance And Administration Officer, Malawi

Fairtrade Africa Job Vacancies 2021

Fairtrade Africa (FTA) is the umbrella network organization representing Fairtrade certified producers and workers in Africa. It has four (4) regional networks – Eastern Africa; Southern Africa; West Africa; and the Middle East and North Africa. Established in 2005, FTA aims to effectively represent producers and workers within the International Fairtrade System and provide services that contribute to improving their livelihoods. The FTA Board directs policy and strategic development of the organization.


Finance Support
  • Prepare and maintain cash controls, reconcile bank statements, process invoices, and maintain purchase order systems according to the FTA financial policies.
  • Develop procedures and oversee controls in issuing procurement contracts and processing all payments and cheques.
  • Ensure local tax laws and regulations are adhered to, by withholding, remitting, and paying all taxes due and in due time
  • Ensure transactions are recorded and entered into the computerized accounting system in an accurate, timely, and transparent manner
  • Prepare monthly, quarterly and yearly projects and regional financial statements
  • Prepare for and assist with the regional annual audits
  • Maintain the office petty cash and staff imprest systems
  • Assist with preparation and consolidation of projects and regional budgets
  • Accountable for monitoring the progress of projects, reporting and investigating variances in collaboration with the Finance department
Administration and Logistics Support
  • Maintain an up to date office asset register and coordinate office equipment maintenance and repairs to ensure equipment is in good working conditions
  • Ensuring timely payment of utility bills (water, electricity, internet,)
  • Arrange all travels (national, regional, and international), transfers, and accommodation bookings for the HoR and members of the Board, staff, and assist during their stay.
  • In liaison with the programming, the team organizes and arranges producer visits for the HoR and other visitors.
  • Support the region with procurement of goods and services (Air Ticket, Hotels, Visibility materials, etc)
  • Ensure availability of meeting rooms, external venues, equipment, materials, and catering arrangements for regional board and partner meetings as required
Human Resources Support
  • Support the HR & Administration Manager in field recruitment exercises by organizing interviews, interview folders, and sending out regret letters
  • Liaise with the HR and Administration Manager and the Head of Region to ensure timely renewal processes for contracts.
  • Coordinate the on-boarding of incoming local staff and prepare their induction programmes
  • Monitor, track, and update the leave database in coordination with line managers.
  • Update and ensure staff medical, all other insurance records are up to date.
  • Create and maintain employee files, ensure that all records are up-to-date.

  • Diploma in Accounting, Finance or related field
  • Member of a professional body such as ICAM
Experience and Knowledge
  • At least 1 - 3 years’ accounting experience
  • Knowledge of financial systems, including accounting systems and budgetary control
  • Sound knowledge of Malawi tax laws
  • Strong financial management and accounting skills
  • Data entry and records maintenance skills
  • Bookkeeping and accounting skills
  • Excellent analytical skills
  • Excellent written and oral communication skills
  • Good MS Office skills particularly MS Excel
  • Excellent organisational skills
  • Ability to work with different accounting packages
  • Good customer services skill
How to apply


If you have any queries, please e-mail: recruitmentsouthernafrica@fairtradeafrica.net