GIZ - SASCI+ Project Job Vacancy: Junior Administrative Specialist, Palu - Central Sulawesi

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is an international cooperation enterprise for sustainable development with worldwide operations on behalf of the German Government.

The global program “Sustainability and Value Added in Agricultural Supply Chains” is part of the special initiative “ONE WORLD – No Hunger” (SEWOH). On behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ), the program promotes the sustainability of select-ed agricultural supply chains in partner countries.

To address sustainability challenges in agricultural supply chains the program implements the project “Sustainability and Value Added in Agricultural Supply Chains in Indonesia” (SASCI+). SASCI+ focuses on natural rubber, palm oil, cocoa and coffee in two biosphere reserves in West Kalimantan and Central Sulawesi. By increasing the sustainable production of agricultural commodities and strengthening downstream processing and market linkages, the project aims to increase the farmers’ incomes, safeguard natural resources and establish deforestation free supply chains. SASCI+ follows a jurisdictional approach to align relevant stakeholders on shared objectives for sustainable land use and production, as a means for long-term market access and security of supply.

SASCI+ is implemented together with the Indonesian Ministry of Agriculture, the political partner of the project. The project furthermore cooperates regional and district governments in the targeted biosphere reserves, as well as stakeholders from civil society, research and the private sector in-volved in sustainable agricultural supply chains. In Palu the project is closely working together with the Forests and Climate Change (FORCLIME) project.

The project is recruiting a Junior Administrative Specialist to support the implementation of activities of the SASCI+ and FORCLIME project in the Lore Lindu Biosphere Reserve in Central Sulawesi.

To support the implementation of both projects, GIZ GmbH is seeking a qualified Indonesian candidate for the position as: Junior Administrative Specialist

  • Support on smooth administration and financial management matters related to the project activities in Central Sulawesi
  • Ensure that financial administration and administrative procedures in the Palu office are properly implemented in accordance with GIZ standards
  • Support the Administration and Financial Officer of the Palu office in communication with the Offices in Jakarta and Pontianak on all administrative and financial matters
  • Follow and communicate rules and procedures of GIZ to team members and project partners
  • Support the GIZ Team in organizational matters where needed

Procurement, contracts, and financial administration
  • Support the monitoring of income and expenditure, and monthly cash reconciliation
  • Assist on collecting and preparing proper receipts for bookkeeping, calculations, indicating its cost classification, and recording it into Winpacss cash on a daily basis
  • Assist to ensure the completeness supporting documents and verifying vouchers, incl. materially correctness for bank transactions (‘Maker’) to be released by the Jakarta office
  • Cooperate with Administrative Specialist on preparing procurement for service and goods with value up to EUR 2.500, in coordination with the requesting officer and in compliance with GIZ PnR
  • Administrative and financial handling of service provision contracts and the procurement of goods
  • Following up third party receivable and monthly Error Sheet in Palu office based on project and office journal
  • Checking incoming invoices
  • Settling advances for all travel and event-related matters in Palu office
  • Operating the petty cash for the Palu Office, including maintaining cash book 
  • Arranging monthly payments such us office operational (mobile phone, internet/email and other fee)
  • Calculating mobile phone use between official and private use, as well as processing the reimbursement
Secretarial work and support services
  • Preparation of information, materials and other support to events or activities on behalf of the technical staff
  • Supporting with correspondence and facilitating the internal distribution of letters including recording of incoming and outgoing letters
  • Monitoring the logbook of the vehicle
  • Keeping track of and filing all asset related matters in Palu office
Events and travel management
  • Arranging travel for staff in Palu office such as booking tickets, flights, hotel reservation, transport, etc. for domestic and international travel in coordination with the Jakarta Office
  • Following up third party receivables for all travel & event-related matters, such as refunding air ticket, hotel payments, etc. based on project and office journal
  • Monitoring the Millage (GFF, etc.)
  • Supporting the settlement of advance payments for events and travel (RKA) for staffs and partners in Central Sulawesi 
Required qualifications, competences and experience
  • Bachelor’s degree in business administration, accounting or financial management
  • At least 3 years of professional experience in administration and bookkeeping, accounting or finance management
  • Experience in providing organizational support in international development cooperation projects
  • Good working knowledge of ITC technologies (related software, email, the internet) and computer applications (e.g. MS Office)
  • Fluency in written and spoken English
Other knowledge, additional competences
  • Knowledge of GIZ procedures and rules related to financial management and accounting
  • Willingness to acquire new knowledge as required by the tasks to be performed
  • Pro-active attitude, flexibility and service orientation in a fast-paced working environment
Duty Station: Palu

Joining Date: 1 December 2022

Direct Supervisor: Senior Advisor/Provincial Coordinator

Please submit your motivation letter and comprehensive resume (including training and list of references) to by October 28th, 2022 with subject line SASCI+ JAS

Please name your file as follow format: [Your Complete Name]_[Motivation Letter/CV/Latest Education Certificate] (i.e: Nakula Sadewa_CV or Nakula Sadewa_Motivation Letter or Nakula Sadewa_Reference)

Only short-listed candidates will be notified.