RECOFTC - The Center for People and Forests Job Vacancy: Project Accounts and Administration Officer, Yangon - Myanmar

Vacancy Announcement Project Accounts and Administration Officer Scaling Up Community Forestry in Myanmar Project RECOFTC – The Center... thumbnail 1 summary
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Vacancy Announcement

Project Accounts and Administration Officer

Scaling Up Community Forestry in Myanmar Project

RECOFTC – The Center for People and Forests, Myanmar Country Program

Application deadline: 10th January 2017

RECOFTC – The Center for People and Forests holds a unique and important place in the world of forestry. It is the only international not-for-profit organization that specializes in capacity development for community forestry and devolved forest management. RECOFTC engages in strategic networks and effective partnerships with governments, nongovernment organizations, civil society, the private sector, local people, and research and educational institutes throughout the Asia-Pacific region and beyond. With over 25 years of international experience and a dynamic approach to capacity development—involving research, analysis and synthesis; strategic communication; training and learning networks; and piloting and demonstrating—RECOFTC delivers innovative solutions for people and forests.

In recent years, the organization has established Country Programs in Cambodia, Indonesia, Lao PDR, Myanmar, Nepal, Thailand and Viet Nam, with its headquarters in Thailand. The Center’s work focuses on the four thematic areas of: securing community forestry; enhancing livelihoods and markets; people, forests and climate change; and transforming forest conflict; for developing capacities for community forestry at all levels.

RECOFTC is now seeking a Project Accounts and Administration Officer, Scaling Up Community Forestry in Myanmar (SUComFor) Project, who will be based at RECOFTC Myanmar Country Program in Yangon, with periodic travel to Nay Pyi Taw and CF field sites. The contract period will be up until 31st December 2017.

ABOUT THE PROJECT
Scaling Up Community Forestry in Myanmar (SUComFor) Project aims to support the Government of Myanmar (GoM) over a period of three years to approximately double the area of forest under community forestry to around 85,000 ha, through at least 100 new or revitalized community forests in 40,000 ha of forest, thus securing sustainable forest management in these areas through inclusive and well-governed community forests. 7 states / regions have been selected that are relatively accessible (along with suggested target Townships within each) and that provide a variety of socio-economic, cultural and ecological contexts, and institutional settings.

POSITION SUMMARY
The Project Accounts and Administration Officer (PAAO), SUComFor will work at the RECOFTC Myanmar Country Program Office located in Yangon under the direct supervision of the Country Program Coordinator (CPC) and Community Forestry Partnerships Coordinator (CFPC).The PAAO is primarily responsible for account and administration management under the project of Scaling Up Community Forestry in Myanmar, in close coordination with the Community Forestry Partnerships Coordinator (CFPC), AAO of Myanmar Country Program and will also liaise closely with the regional (Finance, Human Resources and Administration) team based in Bangkok in order to achieve the

Project’s goal.

DUTIES AND RESPONSIBILITIES
Under the overall guidance and supervision of the Country Program Coordinator, and Community Forestry Partnership Coordinator, and in close collaboration with other Myanmar Country Program staff and support from RECOFTC headquarters, the Project Accounts and Administration Officer will be responsible as follows:

ACCOUNTS:

  • Oversee the day-to-day operations of the general ledger.
  • Process all payments for the Country Program Coordinator’s approval.
  • Maintain financial records, codes and record receipts; assure accuracy of computation and completeness of documents, and maintain continuing status of allotments against obligations.
  • Prepare journal vouchers for adjustments if required.
  • Ensure correctness of fixed asset net book value and depreciation.
  • Control and monitor advance payments, and report to the CPC through the CFPC in case of long outstanding advances.
  • Follow up and report on outstanding invoice settlements.
  • Implement subsistence policies and procedures.
  • Manage petty cash fund – US Dollar and Myanmar Kyat accounts.
  • Maintain a “safe” in the country program office for depositing petty cash and other important financial documents.
  • Reconcile monthly balance sheet accounts and aging analysis, including inventory physical count 1-2 times a year.
  • Conduct monthly bank reconciliation, and monthly reconciliation of project funds with bank balances (cash reconciliation).
  • Prepare monthly/yearly financial reports and supporting documents as required by RECOFTC and project donor in accordance with the RECOFTC and the donor’s guidelines and ensure these are prepared on time in a systematic way, and liaise with relevant program and project staff on variances in budget and actual expenditure.
  • Perform month-end/Year-end closing in accounts system, and review trial balance after Period-end posting to provide adjustments (if any).
  • Liaise with local banks in day-to-day office business such as cash deposit and cheque receipt, local transfers and foreign currency exchange.
  • Deal with administration of signatory panel for office bank accounts.
  • Assist colleagues in monitoring program and project budgets and expenditures.
  • Participate and contribute in the annual and quarterly planning and budgeting processes
  • Liaise with donors, Government officers etc., when required.
  • Coordinate with external auditors and internal audit process both from RECOFTC head office and from donors.
  • Perform other tasks as are assigned from time to time by the CPC and CFPC.
ADMINISTRATION

  • Establish and maintain filing system of the project office and projects’ personnel record (i.e. attendance sheet, leave, CVs, contract, etc.), and all program and project related documents.
  • Administrate payroll for local staff and compliance with local labor law registrations and prepare payroll reports.
  • Coordinate activities for the national recruitment process.
  • Maintain records and file copy (hard and electronic), original contracts for RECOFTC suppliers and consultants.
  • Responsible for managing project office and project owned property, including maintenance of office, facilities and service contracts, and prepare the control list for last long office equipment (e.g. telephone, calculator, handy drive etc.) and stationary for which the value is less than the fixed asset criteria.
  • Responsible for the procurement for office and facility supplies, and update stores record; ensure that purchases are made according to RECOFTC procurement policy.
  • Maintain sufficient stocks of office and facility supplies.
  • Maintain fixed asset register, ensure that all fixed asset are in good working condition, and prepare monthly movement/reconciliation report, including annual fixed asset physical verification and reconciliation report.
  • Maintain vehicle registration, insurance, etc. and operating records.
  • Submit monthly administration report (in prescribed form) to the HR and Administration Section at RECOFTC Bangkok.
  • Arrange logistics for meetings/workshops/travel/visits for staff with Government ministries and agencies, donors, and other partners’ projects and organizations.
  • Handle incoming and outgoing correspondence, telephone call, and visiting guests in a professional and efficient manner.
  • When needed, provide translation support to expatriate staff.
  • Perform other tasks as are assigned from time to time by the CPC and CFPC.
QUALIFICATIONS AND EXPERIENCE
The Project Accounts and Administration Officer will have the following essential and desirable qualifications and experience:

ESSENTIAL:

  • Diploma or Bachelor degree in accounting, finance, business management or related fields.
  • Minimum 3 years working experience in similar capacity.
  • Familiarity with accounting and labor (employment) regulations in the country.
  • Good working knowledge of written and verbal English and Myanmar language.
  • Sound knowledge of Microsoft Office applications.
  • Myanmar nationality only.
DESIRABLE

  • Possesses confident personality, and able to take on and solve problems quickly and efficiently.
  • Hands-on experience and able to work independently with minimum supervision.
  • Experience with various donors’ procedures.
GENERAL:
In addition to job specific skills and experience, the applicant should possess the following characteristics (including attitudes and skills):

  • Interpersonal communication skills, individually and in-groups, with an ability to work as an active member of teams. This implies flexibility and open-mindedness.
  • Initiative and ability to make informed independent judgments within an overall team approach.
  • Ability to work in a variety of cultural and institutional contexts.
Interested candidates are requested to submit CV and a cover letter indicating why they are suitable for this position along with salary requirements and current contact details of three referees, including recent supervisors to myanmar-recruitment@recoftc.org. Please quote the position title in the subject line of the email as Project Accounts and Administration Officer, SUComFor Project. Only short-listed candidates will be notified. RECOFTC has a competitive compensation package. However, offers shall be based on salary history, relevant experience and qualifications of the selected candidate.

Women are strongly encouraged to apply. RECOFTC is an equal opportunity employer and the successful candidate will be selected based on merit.

Note: RECOFTC retains the right to offer the position at a certain grade dependent on qualifications and experience required by the position.
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