Baucau Area Manager - World Vision, Timor Leste

Closing date:  01 Nov 2011

The Baucau Area Manager is accountable for contributing to carrying out the WVTL operating plan and strategy by: Providing leadership to WVTL staff in the Baucau District. Ensuring that projects are implemented according to WV International standards and best practice. Contributing to organisational and staff capacity development, and Representing WVTL in Baucau District to partners and stakeholders.

The Baucau Area Manager will: Provide overall leadership and management for the Baucau Area Office and projects, including management of budgets and work plans and hosting donor visits. Ensure that WVTL is working in areas of strategic importance within the district and management of community and provincial government relations is effective. Develop the capacity of local staff to manage and implement quality projects on a timely basis, and, Assist project managers in project design, planning, monitoring and evaluation with LEAP compliance.

Leadership: Facilitate the internalisation of World Vision’s core values, vision, mission and Transformational Development/Program integrated ministry model by all staff in the assigned Area. Where appropriate, pursue opportunities to partner with the local church in transformational development initiatives. Build a team of highly committed and competent staff, ensuring cooperation and coordination among relevant staff within the assigned Area. 

Mentor, coach and provide opportunities for the professional growth of Project Coordinators/Managers and all other staff that directly report to you. Create a learning environment in which Project Coordinators/ Managers and other staff within the assigned Area regularly reflect, learn from mistakes and use lessons for personal growth and to revise work plans to improve ministry impact. Ensure that staff understand and follow the WVTL child protection policy and that awareness-raising on child protection, response and incident reporting is occurring.

Management: Supervise staff that report directly to you. Conduct regular coaching and implement the Performance Development Management (PDM) system. Ensure high standards of stewardship and accountability for all resources. Work with the Baucau Area Finance Officer, Administration Officer and other departments to build a strong internal control environment, ensuring compliance with WV financial policies and procedures and promoting a culture of transparency and accountability. Review and approve expenditures according to assigned levels of authority. Ensure adequate funding resources for the Baucau Area. Collaborate with the National Director, Project Coordinators/ Managers, Program Managers and the WV Support Offices to source funding and prepare proposals for non-sponsorship/grant funding from major donors and others. Manage and monitor all funding commitments, spending against budget and financial reporting on all projects within the assigned Area. Lead the assigned Area in preparing reports for annual program and budget planning and mid-year program and budget review. Prepare, review and submit to the National Director a Baucau Area annual plan of action, annual budget, revised mid-year plan and budget and monthly management reports for the assigned Area. Review all project reports for donors and ensure high quality, timeliness and fulfilment of donor requirements. Provide strategic direction and support to Project Coordinators/ Managers and other staff you supervise.

Program Quality: Ensure that all programs and projects in the assigned Baucau Area comply with LEAP standards as specified in the LEAP framework. Ensure that program/project approaches, processes and interventions are child-focused, community-based and reflect our identity. Ensure programs align with ministry goals. Ensure that program and project approaches, interventions and processes are consistent with the TD/Program ministry model and community empowerment approach. Facilitate and/or lead processes in Baucau Area/Project and within the Local Management Team to continue action learning and innovation. Support Project, Program and DM&E Teams in all LEAP phases of assessment, (re)-design, implementation, monitoring and evaluation. Ensure that Baucau Area/Project 1-5-year program designs and redesigns are completed and submitted on time. Ensure crosscutting themes of gender balance, child protection are integrated into program and project design and implementation. Monitor the implementation of programs and projects within assigned Area. Ensure that monitoring information is used to effect timely adjustments to plans of action and processes and partners are involved in such decisions. Support the project teams and DM&E Team in periodic evaluation of projects, including the integration of TD Indicators. Ensure the Projects and partner communities are reflecting on learning from and using evaluation lessons for planning and re-design.

Partner Relations: Develop and maintain good relations with local authorities including the chief of the Suco, sub-district administrator, district administrator and all government agencies relevant to project implementation. Actively seek partnerships with any of them to ensure community and program sustainability. Represent WVTL at inter-agency and government meetings within the assigned Area. Actively network, coordinate and, as appropriate, collaborate with local NGOs, INGOs and donor agencies working within the assigned Area. Participate in inter-NGO networks and meetings. Regularly visit project/communities, at least once every month, to interact with children, families, groups and leaders.

REQUIRED: University degree Competence in written English communication Sound experience in project and program design, implementation, monitoring, evaluation and report writing Literacy in Microsoft Word and Excel Minimum 2 years of appropriate professional experience in management and leadership of a comparable community development environment.

PREFERRED: Background in wash early childhood care and development food security and/or maternal child health and nutrition

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