Associate Administrative Officer - Special Tribunal for Lebanon, Leidschendam

Closing date:  10 Jan 2012
 

Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered a fixed-term appointment of one year duration limited to the Special Tribunal for Lebanon (STL). This appointment and any subsequent extension(s) are subject to terms of the Tribunal’s mandate and/or the availability of the funds. The Special Tribunal for Lebanon is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected.

RESPONSIBILITIES:

Within limits of delegated authority and under the supervision of the Chief of Administration, with direction provided by the Budget Officer & Chief Procurement Officer, the incumbent is responsible for a wide range of administrative, supply chain management duties and resource management duties:

Provides background information, briefings and support on a wide range of administrative and operational issues to the Chief of Administration; Attends meetings with staff and managers from all organs, drafts correspondence for the Chief of Administration on matters relating to the administration of the Tribunal and liaises with Chiefs of Section on administrative and budgetary matters; Undertakes temporary assignments and projects providing administrative support to sections of the Tribunal and assists in the implementation of established administrative and budgetary policies and in the development of new policies; serves as the focal point and primary coordinator for all matters relating to Audits. Develops and maintains risk registers and assessments throughout the Tribunal. Insures that risk owners/managers perform regular risk assessments and that monitoring and mitigation commitments are fulfilled.

Administers and monitors commercial contracts and provides contract management support to Contract Managers; Provides project management support. Attends project meetings, issues notes covering decisions/action items, tracks actions and maintains action logs; Procures goods and services. Conducts market surveys, vendor and source identification, reviews client’s Technical Specifications/Terms of Reference, drafts competitive solicitation documents, performance bid analysis and prepares recommendations for contract award.

Assists the Budget Officer with resource planning, budget preparation , monitoring of resource utilization, maintains data and assists in preparation of reports; In the absence of the Budget Officer, assists the Chief of Administration to evaluate requests for resource utilization, e.g. travel, consultancy, recruitment, requisitions for goods & services, etc. Performs other related administrative duties, as required.

COMPETENCIES:

• Professionalism – Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Teamwork – Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

• Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

• Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

• Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

QUALIFICATIONS:

• Education: Advanced university degree (Master’s degree or equivalent) in business or public administration, management or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree.

• Work Experience: A minimum of two years progressively responsible experience in management, administration, procurement and/or resource management, in a national or international organization is required. A good knowledge of common system procedures, demonstrated initiative, analytical ability and strong communication skills, including drafting, are required. Prior experience with a UN or ad hoc International Criminal Tribunal is highly desirable.

• Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. Fluency in English (both oral and written) is required; knowledge of Arabic or French is desirable; knowledge of Dutch is beneficial.
How to apply: 
  1. ALL APPLICANTS are requested to complete a Special Tribunal Personal History Form available at the Website 
  2. ALL APPLICATIONS should be submitted by the deadline via email to: stl-recruitment@un.org
It is not necessary at this stage to send copies of qualifications, previous employment contracts, entire publications, etc.

Only applicants who are under serious consideration will be contacted. The Tribunal is not in a position to respond to queries regarding information on the status of vacancies or unsolicited open applications.

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