Travel and Events Coordinator - Management Systems International, Pakistan

Closing date:  16 Jan 2012

Project Summary:

In June 2011, MSI was awarded the Independent Monitoring and Evaluation Contract (IMEC). On IMEC, MSI will provide verification, monitoring and evaluation, reporting throughout Pakistan, and across all projects that USAID is supporting. The goal is to assess whether USAID resources are well-spent and achieving desired results and to prevent waste, fraud, and abuse in the administration of programs, regardless of the implementation mechanism.

Please note that this is a local position. Only local citizens are eligible to apply 
Position Summary: The Travel and Events Coordinator will be responsible for planning travel, logistics, and conferences in Pakistan and at times may be required to travel with delegations. This is a critical position and the person must be extremely organized, adaptable, and professional.
• Plan travel for IMEC teams in Pakistan, including lodging, ground transportation and flights; • Assist in planning conferences, including preparing checklists, participant lists, nametags, table tents, delivery receipts, etc.; • Develop relationships with air service providers, travel agents, hotel operators and caterers, obtain quotes for services as required; • Track conference inventory and be responsible for IMEC conference rooms; • Track all local hotel reservations, flights, and events; • Check incoming invoices to ensure accuracy and record against relevant tracker; • Maintain all files related to travel and conferences; • Other duties as assigned.

• Prior experience arranging travel and logistics in Pakistan required; • High degree of professionalism, adaptability and organization; • Strong sense of self-direction and the ability to carry out tasks with little oversight; • Attention to detail and a willingness to learn; • English fluency required and Arabic proficiency strongly preferred; • Strong IT stills including proficiency using Microsoft Word, Excel, and Outlook required; • Qualification in a relevant field is required; • Minimum of three years of experience is required.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.