ICLEI Vacancy: Administrative and Finance Officer, Jakarta - Indonesia

(Indonesia Project Office)

About ICLEI – Local Governments for Sustainability
ICLEI is the world's leading association of cities and local governments dedicated to sustainable development. ICLEI is a powerful movement of 12 mega-cities, 100 super-cities and urban regions, 450 large cities as well as 450 medium-sized cities and towns in 86 countries.

ICLEI was founded in 1990 as the 'International Council for Local Environmental Initiatives' when more than 200 local governments from 43 countries convened during the World Congress of Local Governments for a Sustainable Future. In 2003, the 'International Council for Local Environmental Initiatives' became 'ICLEI - Local Governments for Sustainability' with a broader mandate to address sustainability issues.

With its wide array of network, ICLEI has a number of secretariat located in various regions of the world. ICLEI Southeast Asia Secretariat (ICLEI SEAS) is based in the Philippines. The Secretariat also operates via its Indonesia Project Office in Jakarta. To know more about ICLEI SEAS, visit seas.iclei.org. ICLEI Indonesia project office is currently looking for a full-time Administrative and Finance Officer to be based in Jakarta.

Administrative and Finance Officer

The Administrative and Finance Officer shall be directly reporting to the Indonesia Country Manager. He/she shall have the following tasks:
  • Prepare cashbooks for ICLEI Indonesia projects.
  • Ensure complete filing of vouchers and supporting documents for assigned projects
  • Monitor the accounts receivable and account payable for the assigned projects
  • Prepare the monthly / quarterly project reporting (Budget Utilization and Variance Analysis) for the assigned projects in the format required by the funder / partner and based on ICLEI format. 
  • Disburse staff cash advances, monitor petty cash, and conduct banking transactions. 
  • Prepare the monthly ICLEI consolidated financial status report with assistance from the Country Manager and SEAS Admin Officer. 
  • Monitor the fixed asset listing and conduct of the organization’s physical inventory. 
  • Coordinate with the Country Manager and ICLEI SEAS Admin Officer regarding Internal Control Procedures, Financial Policies as well as Guidelines and Accounting and Finance matters/issues. 
  • Coordinate with SEAS Admin Officer regarding conduct of the Annual Financial Audit. 
  • Coordinate with sub-recipient and partners regarding the required project financial requirements of ICLEI.
  • Bachelor’s Degree in Accountancy, Financing, and other related fields.
  • At least three-year work experience in the field of office management with focus on financial management and budgeting. 
  • Excellent command of the English language (written and spoken)
  • Proficiency in Microsoft Office programs particularly MS Excel 
  • Ability to handle multiple tasks without compromising both the quality of output/s and project deadlines 
  • Creative, motivated, with keen attention to detail, and highly organized
Terms and Conditions
  • Full-time position available ASAP.
  • Position will be based at the ICLEI Indonesia Project office at:
Rasuna Office Park II MO.03
Kompleks Rasuna Epicentrum
Jalan H.R. Rasuna Said
Kuningan Jakarta
  • Working hours: 40 hours/week. Periodic communication with partners may require work beyond office hours. 
  • Applicant must be willing and able to travel domestically and internationally.
Application Process
E-mail cover letter and CV to Irvan.pulungan@iclei.org on or before 20 September 2014 with the subject line: Admin and Finance Officer .
Kindly address the cover letter to:
Irvan Pulungan
Country Director