African Institute for Mathematical Sciences Vacancy: Program Assistant - Yaoundé, Cameroon

We’re transforming Africa through innovative scientific training, technical advances and breakthrough discoveries!

The African Institute for Mathematical Sciences (AIMS) is a pan-African network of centres of excellence for postgraduate training, research and public engagement in mathematical sciences. Its mission is to enable Africa's brightest students to flourish as independent thinkers, problem solvers and innovators capable of propelling Africa's future scientific, educational and economic self-sufficiency. The first AIMS centre opened in Cape Town, South Africa in 2003; since 2011, AIMS has opened additional centres in Senegal, Ghana, Cameroon and Tanzania. The goal of the AIMS Next Einstein Initiative (AIMS-NEI) is to build a Pan African network of 15 centres of excellence across the continent by 2023.

The highlight of AIMS education, a ten-month structured Master’s Programme in Mathematical Sciences, trains approximately 50 top African students at each campus every year, preparing them for leadership careers. Following the success of the AIMS centers, the AIMS Next Einstein Initiative is launching a Mathematics Teacher Training Program (TTP) in Cameroon, with the Master Card Foundation. The TTP’s objective is to reinforce the pedagogic capacities of math teachers in secondary and high schools, thereby enhancing the quality of secondary school math education in both the Francophone and Anglophone educational sub-systems in Cameroon.

This is a pilot Program for the AIMS network with significant opportunity for scale-up and to distinguish AIMS as an innovative learning institution that consistently provides cutting edge approaches to high quality mathematics education.

As we launch the TTP in Cameroon, with the MasterCard Foundation as partners, we are seeking candidates for a…

Program Assistant (Yaoundé, Cameroon)

Reporting to the Director, Teacher Training Programme (TTP), the Program Assistant will provide support for data management and analysis for monitoring and reporting functions of Monitoring, Evaluation and Learning for program, effective and efficient executive support to the TTP by performing a wide range of administrative and clerical activities, while demonstrating the utmost in professionalism and regard for confidentiality.

Responsibilities include, but are not limited to: data collection and analysis; drafting of confidential reports, correspondence, meeting agendas and minutes; maintaining project schedules and managing the schedule of the Director, TTP; making arrangements for meetings and travel; and various clerical duties (filing, photocopying, maintain office supplies inventory, etc.).

This role will also receive and screen phone calls and visitors, referring enquiries to appropriate contacts, and responding to queries or complaints from the public.

You will embrace the challenge of supporting this inaugural initiative for the AIMS network, which has a significant opportunity to enhance the calibre of mathematics education within Africa. 

Do you have what we need?
  • Bachelor’s degree in Business Administration/Public Administration/Letters/Law/Economy/ Commerce.
  • Three (3) to five (5) years’ data analysis experience, including the collection, manipulation and reporting of findings
  • At least 3 years experience with executive-level operations support
  • Excellent calendar management skills, including the coordination of complex executive meetings.
  • Ability to communicate effectively, both orally and in writing. Superior written communication skills and attention to detail, including the ability to prepare clear and concise written reports.
  • Bilingual (French and English) required.
  • Computer literate with the ability to learn new software applications. Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook), including experience assisting management with the creation of PowerPoint presentations. Good knowledge of R, SAS, SPSS, Minitab, Statistica or any other statistical data processing software.
  • Must be self-directed and able to meet deadlines while juggling multiple assignments in a fast-paced environment. Ability to organize, coordinate and prioritize effectively, and to work under time constraints with discretion and judgment. Capacity to work effectively under pressure with frequent interruptions.
  • Good interpersonal skills, a collaborative style and the ability to communicate effectively at all levels.
  • Proven ability to function effectively in an administrative support capacity while maintaining strict confidentiality.
  • Knowledge of the principles and practices of organization and management, administrative analysis techniques and basic statistics. Ability to maintain detailed and accurate records, gather and analyze data and prepare reports and recommendations based thereon.
  • Strong commitment to the AIMS mission.
  • Enthusiasm to work in a culturally diverse organization.
How to apply:
Are you ready to be a part of the transformation?
Submit your letter of motivation (including salary expectations) and a detailed CV, together in one, English document, to: (Please quote “Program Assistant – CAM TTP” in the subject line). Applications will be accepted until the position is filled.

Closing date: 31 Jan 2016

Should no feedback be received from AIMS-NEI within two weeks of the submission deadline, kindly accept that your application will not be further pursued. AIMS-NEI reserves the right not to make an appointment at its sole discretion. AIMS-NEI is an equal opportunity employer. Applications from women are especially encouraged.