SNV Netherlands Job Vacancy: Administration and Travel Assistant - Jakarta, Indonesian

Vacancy Announcement
Administration and Travel Assistant

SNV Netherlands Development Organisation

SNV is a not-for-profit international development organisation. Founded in the Netherlands in 1965, we have built a long-term, local presence in 38 of the poorest countries in Asia, Africa and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses and organisations with the tools, knowledge and connections they need to increase their incomes and gain access to basic services – empowering them to break the cycle of poverty and guide their own development.

To support its operation, SNV is now seeking a highly qualified national candidate to fill in the position of Administration and Travel Assistant to be based in our Jakarta Office.

General Support 
Keep agenda’s up to date, arrange meetings and appointments, greet and assist visitors to the office, receive and answer phone calls and emails, draft correspondence, signal bottlenecks in planning and suggest solutions based on requests of team and agreed general support routines

Travel and Visa Arrangements 
Arrange accommodations for workshops, client meetings and training, submit and arrange formal documents (eg. visa, work permits, custom clearance) and arrange travel arrangements including tickets, transport of personal belongings, utilities and ensure payment, arrange long term accommodations for personnel based on approved travel requests and conform travel procedures and using the standard suppliers

Inventory & procurement 
Keep an inventory list of equipment, assets and means of transport, and the relevant contracts and leases, organize equipment and stationary procurement, coordinate maintenance and replacement when required, in consultation with and with approval of the supervisor and conform the given authorization and (procurement) procedures

Facility, security and utility Management 
Ensure maintenance of office, utilities and other properties, coordinate repairs and ensure arrangements for official functions.

Supervision/management of staff 
Coordinate activities and distribute work over the staff members, and recruits, coaches and appraises own staff

Candidate profile
  • University Degree in English, Administration or other relevant discipline
  • Minimum 3 years of relevant experience
  • Excellent command of spoken and written English
  • Strong interpersonal skills
  • Punctual
  • Honest
  • Good negotiation and coordination skills.
  • Self-motivated and organized
  • Ability to work independently and with the team
  • Willingness to work a flexible schedule
  • Initiative and creative in solving problem
Duty station: Jakarta

Contract duration: 1-year contract with the possibility of extension.

Desired start date: As soon as possible.

How to apply?
Please send your application letter describing how you meet the candidate profile and CV (in English), together with an indication of your current salary and compensation package by 15 January 2016 to with subject: “Administration and Travel Assistant”