Equal Access International Job Vacancy: Program Associate - Washington DC, USA

TERMS OF REFERENCE (TORs)
Program Associate – Part Time

Reports to: Program Officer, DC
Location: Washington, D.C. 

General Overview:

The Program Associate will be a part-time position responsible for learning and applying competencies in the areas of project management, technical expertise, and proposal development, as well as showing initiative with respect to day-to-day tasks and leadership competencies. The Program Associate will be assigned different Equal Access projects in the Asia portfolio, primarily supporting Nepal programs and will provide support to the team including business development participation on proposals as required. This position is also subject to special duties and assignments as designated by direct supervisor. The position mainly reports to and works with the Program Officer working on the Nepal portfolio.

Duties and Responsibilities: 

Project Management:

• Performs duties and responsibilities consistent with understanding of client requirements, and within the quality standards set by the immediate supervisor.
• Assists in support of and communication with field teams. Ensures EA’s reputation with field staff by addressing their inquiries and needs promptly. Researches and recommends solutions to resolve a variety of issues including personnel and financial matters as appropriate.
• Provides support on contract-related procurements, accounting and budgets monitoring, long-term and short-term personnel, publications, travel, report formatting, success stories drafting, and other relevant matters.
• Uses judgment and understanding of EA policies and relevant contract regulations to process expense reports, and complete required internal forms.
• Establishes and maintains HQ project electronic files and keeps filing system list updated. Copies and properly files all project correspondence and documents.
• Ensures all activities are done in accordance with EA policy and client regulations. Carries out coordination tasks with proper EA HQ staff in support of assigned projects, such as banking, post office deliveries or pickups, project purchases, and other miscellaneous tasks.
• Maintains budget monitoring, level of effort utilization, invoices, subcontractors’ costs, expense reports, deliverables, etc., to monitor compliance with contract and EA policies.
• Assists in recruitment of short and long-term staff by identifying and recommending a short-list of candidates to consider for assignments.
• May serve as primary contact for short-term consultants on administrative items. Ensures inquiries and needs are promptly addressed to continue a positive relationship between consultants and EA.
• Maintains tracker of all personnel (including long-term and short-term consultants), project reports, and deliverables.
• Performs other project management and contact administration duties as required.

Technical:

• Obtains and assimilates knowledge of projects, the countries, and regions relevant for work assignments.
• Provides basic technical information to support projects, business development efforts, EA’ knowledge base and other work products, as requested by supervisor and colleagues.
• Provides support in the development of annual work plans as well as M&E plans, and ensure technical activities are implemented on time and within the allocated budget.
• Learns to produce work products in conformance with EA’ and clients’ standards.

Proposal Development

• Develops a basic understanding of international development, foreign assistance programming, and EA’ present and past contributions.
• Participates on proposals by providing research, writing, coordination, and administrative support.
• Recruits and suggests candidates for a variety of positions.
• Begins to develop and maintain productive relationships with clients, vendors, partners, and consultants that serve to enhance EA’ reputation.

Management and Leadership Competencies

• Communicates information in a way that demonstrates a basic understanding of development assistance work, EA’ culture, values, and the specific scope and nature of assigned projects and proposal assignments.
• Participates in the recruitment process for new local staff, including recommending promising talent and assisting in interviews and reference checks.
• Demonstrates maturity, dependability, integrity, and initiative.
• Contributes positively to a work environment that emphasizes teamwork, respect for differences, accepting, and giving constructive feedback.

Other Duties and Special Assignments:

• Performs other duties and responsibilities as required that may include administrative and project management tasks.

Qualifications/Competency Standards:

• Bachelor’s degree required; Master’s degree preferred in relevant technical competency area, or equivalent combination of education and work experience.
• Minimum 2 years of technical and operations relevant work experience preferred, with ability to handle simple, routine tasks, and operational and administration issues.
• Knowledge of USAID rules and regulations.
• Previous USAID project experience strongly preferred.
• Demonstrated ability to communicate clearly and concisely both orally and in writing.
• Experience living or conducting volunteer work in developing countries and relevant language proficiency.
• Strong project management and administrative skills, word processing abilities, and attention to detail.
• Significant experience with computerized spreadsheets.
• Knowledge and background in the management and implementation of US government-funded programs and the respective applicable contract regulations.

This is a part-time position with the potential for full-time at a later date. To apply, please send a cover letter indicating your reasons for interest in the position and a resume to: jobs@equalaccess.org with "Program Associate" in the subject line of the email.

Applications will be reviewed on an ongoing basis. Please apply by June 10, 2016. Applicants must have the right to work in the U.S. Equal Access does not provide sponsorship.

Equal Access International is committed to diversity and gender equality in all of its operations—in the US and overseas. We strive to reflect these goals in our global mission and in our workforce. Equal Access International is proud to be an Affirmative Action/Equal Opportunity Employer.

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