Plan International Job Vacancy: Compliance Manager - Toronto, Canada

Compliance Manager

Full-time, Contract (Parental leave: 12-18 months)
Program Management and Compliance
Reports to
Senior Compliance Manager
Compensation band

Overall responsibility
The Compliance Manager is part of a cross functional project team responsible for quality implementation of complex multi-million dollar grant funded projects. The team includes specialists in Program Management and relevant thematic experts.
 The Compliance Manager’s role within this team is to provide oversight and analysis of the financial health of assigned projects while ensuring compliance to donor requirements.
The Compliance Manager will also contribute to proposal development focusing on budgeting for quality implementation and maximum cost recovery.

The position will be based in either the Toronto or the Ottawa office of Plan Canada

Specific responsibilities
Working closely with Canadian project team members and Plan field offices:

Internal and External Financial reporting:
  • Donor Financial reports and related financials finalized on time, per donor requirements/formats, ensuring alignment with narrative reports, reconciled with field and Canadian office general ledger and analytical reviews performed for variance reporting
  • Support Field offices and project teams to setup efficient financial reporting forms in line with requirements of the project, donor and Plan financial systems
  • Review and validate field office financial reports together with project managers, ensuring timely follow up and corrections
  • Ensure timely consolidation of project financials, booking of monthly and quarterly revenue related to projects, providing investment instructions on surplus project funds and updated transfer instructions to field offices
Budget Management:
  • Participate in proposal development teams leading the budget development with a focus on appropriate costing models, alignment with proposed activity and staffing plans as well as maximizing cost recovery
  • Continue to maintain overview of available budgets, budget versus actuals, preempting future realignments and advising on course correction and responding to information requests
  • Identify ways to maximize efficiencies within and across projects
  • Work closely with compliance team to develop and implement a standardized package for quality financial management of grant funded projects including standard KPIs, budget and reporting guidelines, Gift In Kind treatment, procurement and asset management plans, compliance training, project start-up and closing procedures
Donor Compliance, Risk and Audit:
  • Identify areas of risk by providing regular analysis of financial health of projects against standard key performance indicators (KPIs).
  • Provide training and ongoing support to relevant stakeholders including Canadian project team members, Plan field offices and partners on understanding donor financial compliance, identifying financial risks and other best practices related to financial management and ensuring compliance requirements are understood and adhered to at all levels
  • Ensure all project expenditures and contracts are in compliance with terms and conditions of donor agreements by conducting regular desk audits as well as occasional in-field audits
  • Work closely with Country teams to prepare for donor audits. Oversee coordination of donor audits with field offices for assigned portfolio of projects
  • Continuously evaluate Projects Financial Risks and update Risk Registers as required for escalation to Management, including mitigation measures
  • Review donor, field office and partner agreements ensuring the financial terms and conditions are compatible with Plan’s systems and are favourable to quality implementation and reporting
Skills, experience, qualifications
  • Business or Finance related degree – MBA or CPA or other finance designations desirable
  • Progressive experience in financial reporting and analysis
  • Experience leading or participating in donor financial compliance audits
  • Exceptional cross-cultural, oral and written communications and presentation skills
  • Previous experience working with Global Fund Grants preferred
  • Strong project management, risk assessment and mitigation skills. Understanding of project management cycle in the development field
  • Hands on experience reviewing complex contracts and agreements
  • Coaching & mentoring skills for building project staff capacity on quality financial management
  • Superior skills in building productive working relationships with team colleagues, field offices, donors and partners
  • Flexible approach to deal and manage a team through ambiguity
  • Excellent computer skills using Microsoft Office, Enterprise systems and databases
  • Strong work ethic coupled with tact and diplomacy
  • Ability to travel internationally up to 30% of the time (a valid passport will be required).
  • Functionally bilingual in English/French preferred
  • Must be eligible to work in Canada
  • Personal values consistent with those of Plan International’s corporate values
About Plan International Canada
Imagine working for a leading international non-governmental organization (NGO) that’s dedicated to creating a better world. That’s Plan International, a global movement for change, mobilizing millions of people around the world to support social justice for children in developing countries.

Founded in 1937, Plan International is one of the world’s oldest and largest international development agencies, working in partnership with millions of people around the world to end global poverty. Not for profit, independent and inclusive of all faiths and cultures, Plan International has only one agenda: to improve the lives of children. Because I am a Girl is Plan International’s global initiative to end gender inequality, promote girls’ rights and lift millions of girls – and everyone around them – out of poverty.

Plan International Canada is part of a global network of offices in over 70 countries. Our busy Toronto and Ottawa-based offices undertake fundraising, donor engagement and public outreach, as well as overseeing a wide variety of field programs led by our International Program Department, which includes experts in health, education, water and sanitation, economic security, gender equity, child protection and participation, and humanitarian assistance.

We at Plan International Canada are a dedicated, passionate and diverse team of over 200 employees who are committed to making a difference in the lives of children.

How to apply
To apply for this role please forward your CV and covering letter, outlining your skills, experience and salary expectations to by August 1, 2016. Please reference Compliance Manager-GF in the subject line.**

Plan International Canada sincerely thanks all applicants for their expressed interest in this opportunity; however only those selected for an interview will be contacted. No phone calls please.

Applicants must be legally eligible to work in Canada.

Consistent with our Child Protection Policy the successful candidate must receive clearance by a police background check, including the vulnerable sector screen.

Plan International Canada is an inclusive workplace, and is committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.