Freedom House Job Vacancy: Executive Assistant - Washington DC, USA

Freedom House promotes the spread of freedom and democracy around the world through research, advocacy, and programs that support frontline activists. We are a leader in identifying threats to freedom through our highly regarded analytic reports, including Freedom in the World, Freedom of the Press, Freedom on the Net, and Nations in Transit. With 13 field offices and two U.S. offices, we support the right of every individual to be free.

Position Summary
The Executive Assistant will coordinate and support the President’s administrative affairs, communications, meetings, and initiatives. He/she will work on special projects to meet the objectives of the President and Freedom House. This position is based in Washington DC and reports to the President.

Minimum Qualifications
  • Bachelor’s degree in business, political science, international relations, or related field; Master’s degree preferred
  • Minimum 3 years of related experience; 2 years of experience working with high level executives strongly preferred.
  • Strong ability to communicate effectively in English, both verbally and in writing
  • Basic awareness and understanding of human rights and democracy promotion
  • Acquiring knowledge of current board membership and familiarity with FH board history
  • Mastery of MS Office Suite, superior ability to take minutes and type at least 40 words per minute
  • Excellent ability to write, review, and edit reports, graphics, and other materials clearly, concisely, and factually, and maintain comprehensive and accurate documentation and records management
  • Superior competence in full cycle project management including initiation, preparation, communication, execution and close-out
  • Ability to conduct basic research and apply strong analytical research skills to interpret and translate complex terms, concepts, and issues into language easily comprehensible to nonexperts
  • Ability to coordinate travel logistics, meetings, and use of conference facilities
  • Ability to accept and complete administrative tasks with a great attitude
  • Ability to work independently with minimal supervision, and meet all goals and deadlines
  • Ability to interact comfortably with Freedom House staff, high-level Board and stakeholder figures,as well as representatives and delegations from outside the organization
  • Ability to maintain the highest degree of confidentiality regarding all aspects of work at all times
  • Strong ability to plan, organize, prioritize work, and multitask to meet tight deadlines
  • Ability to apply superb attention to detail and consistently produce timely and error free work
  • Familiarity with the logistics of international travel, bookings, reservations, and visas
Some Duties and Responsibilities
  • Coordinate President’s administrative affairs and special projects in order that President’s time is leveraged and organizational effectiveness consequently attained
  • Maintain constant awareness of the confidential nature of the Executive assistant position and use wisdom and critical thinking in relating to all internal and external constituents
  • Serve as the point person to the President, work to ensure the President ‘s message is promptly conveyed in its exact form
  • Facilitate good working relationship with Board Members, various funders and donors, and private and public offices, including legislators, federal officials, and members of the diplomatic community
  • Manage complex calendar system including scheduling and logistics for internal and external high level meetings
  • Coordinate all schedules, travel arrangements and logistics for the President, and Board as directed
  • Track budget for the President and handle expenses, advances, and reimbursement promptly
  • Compose and initiate routine correspondence and disseminate accurately and promptly as appropriate
  • Prepare complex and confidential memoranda, correspondence, reports and other material as directed, and track follow-up on all communication including phone calls and electronic mail
  • Conduct research, and provide high level support to include drafting of bulleted remarks for President
  • Work on tasking of background memos, talking points, and briefing books for President’s meetings and travel, assisting FH staff in producing succinct easy-to-use written materials
  • Help supervise an intern to work with the President on research and writing, and on Board relations
  • Assist in compilation, production, and delivery of all board and committee meeting materials
  • Assist the President on preparation for meetings of the Board and the Executive Committee, and coordinate closely with the Director for Board Relations and Special Initiatives and
  • Other related duties as assigned
Work Environment and Physical Demands:
Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description is only a summary of the typical functions of the job. It is not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. The responsibilities, tasks, and duties of the jobholder may differ from those outlined in the job description and that other duties, as assigned, may be part of the job. Freedom House may add, change, or remove essential and other duties at any time.

We offer great benefits including:
  • Generously subsidized dental insurance
  • Generously subsidized vision insurance
  • Generously subsidized health insurance with three options (HMO, POS, PPO)
  • 100% employer paid life insurance and accidental death and dismemberment
  • 100% employer paid short-term disability and long-term disability insurance
  • Supplemental/voluntary life insurance for employee, spouse, and child(ren)
  • 403(b) Retirement Plan with generous matching funds with 2 year 100% vesting schedule
  • Flexible Spending Accounts for medical and dependent care reimbursable expenses
  • Transportation pre-tax payroll deduction for metro, and garage parking in DC
  • Generous paid vacation leave, sick leave, personal leave, and holidays
  • Tuition Reimbursement for graduate studies
  • And much more…
How to apply:
Qualified and Interested Applicants
We invite qualified candidates to complete an online application and submit a resume, and cover letter with salary history and desired salary (only candidates who send salary requirements will be considered for the position).


Only candidates who have been selected for an interview will be contacted.

Only candidates authorized to work in the U.S. without any restrictions need apply.

Closing Date: 30 September 2016