Médecins Sans Frontières Hong Kong Job Vacancy: Events Assistant - Jakarta, Indonesian

The international medical humanitarian organisation Doctors Without Borders (Médecins Sans Frontières/MSF) Hong Kong is looking for a talented individual for the following temporary position (2-3 months) to be based in Jakarta, Indonesia : EVENTS ASSISTANT.

Job Description for Events Assistant:
  • Assist in organizing and implementing the MSF public event in Jakarta.
  • Assist in coordinating with contractors and vendors of the exhibition.
  • Together with Communications Manager, identify schools, universities, communities for event promotion to be updated in the database.
  • Draft letters for different parties according to the needs (promotion and invitation).
  • Meet schools, universities and other communities to promote MSF public event and invite them to join the group tours.
  • Coordinate delivery of invitations, posters (e-mail, courier or personal delivery).
  • Liaise with the venue and event agency for financial transaction or delivery of items.
  • Assist in the day-to-day operation during the event period.
Our ideal candidate is independent, responsible, creative and a problem-solver in the execution of large scale public events and project coordination. She/he should be:
  • A university graduate, with experience in public communications, marketing and/or fundraising with minimum 1 year relevant work experience
  • A good team-player and demonstrates clear commitment to the aims and values of MSF
  • Strong organisational, presentation and negotiating skills
  • Able to work under pressure and respect deadlines
  • Having sound knowledge in the necessary administrative procedures in the organisation of public events
  • Having resourceful connections with events-related partners, service vendors, relevant communities
  • Basic competence in working with advertising agencies, design houses and contractors
How to Apply?
Send your motivation letter and full resume with expected salary and date of earliest availability by e-mail to comms.recruit@hongkong.msf.org before 23 September 2016. Applicants not invited for interview within 2 weeks may consider their applications unsuccessful. All information collected will be used for recruitment purpose only.