Palladium International Job Vacancy: Head of Operations and Finance - Surabaya, Indonesian

A rare opportunity for a dynamic and experienced manager to lead an operations and finance team supporting three programs with a combined value of over $AUD 87 million.

Applications close on Sunday 19 March 2017.

The Australia-Indonesia Partnership for Rural Economic Development (AIP-Rural) is a suite of four programs focused on market-based development aimed at improving small holder farmer's competitiveness and access to new markets. Its goal is to achieve a sustainable 30 percent increase in the net income of 300,000 poor male and female small holder farmers in eastern Indonesia by December 2018.

Three of the four programs are managed by Palladium International (PRISMA, SAFIRA and TIRTA) and one (ARISA) is managed by CSIRO. All use the same market development approach, known as 'Making Markets Work for the Poor', or 'M4P'.

The current Head of Operations and Finance (HOF) is an expatriate position, overseeing operations and finance on PRISMA, TIRTA and SAFIRA, and this is planned to transition to a nationally engaged position in 2017. The HOF will work on the Program for six months with an extension to end December 2018 subject to satisfactory performance.

Why Should You Apply -Competitive salary and benefits. -Rare opportunity to work in a senior management role on an Australian government funded program. -Great opportunity to further your knowledge and experience in M4P, operations and finance on a donor funded program. The Head of Operations and Finance (HOF) will manage a team of up to 25 people in finance, HR, office administration, contracts, grants and IT, to ensure effective support to the implementing teams in delivering excellent results.

The Head of Operations and Finance (HOF) will manage a team of up to 25 people in finance, HR, office administration, contracts, grants and IT, to ensure effective support to the implementing teams in delivering excellent results.

The HOF will receive guidance, mentoring and advice from the Operations Adviser in understanding and implementing Australian government policies as well as program systems and procedures with a gradual increase in responsibilities leading to eventual handover of all duties. Responsibilities cover all aspects of program operations and finance including, but not limited to:

  • Continual improvement of systems, processes, procedures, tools and templates to ensure efficiency and effectiveness.
  • Oversighting procurement, contracts and grants activities to ensure they are performed in a professional, transparent, and ethical manner in line with procurement regulations and conditions of the grant and implementation agreement, and safeguarding from fraud, waste and abuse and ensuring value for money.
  • Coaching and training the operations team to build existing capacity.
  • Ensuring the delivery of effective administrative and logistical support to all aspects of the Program
  • Ensuring the program has appropriate ICT infrastructure to support operations and implementation activities.
  • Overseeing the recruitment, contracting and mobilization of local program staff, and the effective HR management of program staff.
  • Overseeing the Finance Manager to ensure that the program is delivered within budget and that program financial operations are compliant with Contractor and DFAT processes and procedures, including the maintenance of accurate financial records for all program activities.

  • At least 10 years' experience in a senior management level position.
  • Experience working in complex, fast-paced, high pressure programs.
  • Relevant bachelor's degree, master's degree or above preferred.
  • Outstanding theoretical base in project management and operations.
  • Demonstrated ability to conceptualise, design and implement new systems, tools and processes for the effective and efficient management of operations and activities.
  • Advance skills for Microsoft Office in particular MS Word, Excel and PowerPoint
  • Demonstrated ability to lead a team of professionals and to coach and mentor staff.
  • Good understanding of Indonesian Manpower legislation.
  • Proven experience in contributing to strategic direction and managing multi-disciplinary teams in a cross-cultural context.
  • Proven excellent leadership, management and organisational skills.
  • Excellent written and verbal communication skills in English.
  • Strong representation, communication and interpersonal skills.
  • Results orientated, an empowering manager and team player.
  • Experience in international development, ideally with Australian government funded programs.
  • Knowledge of Commonwealth Grant Rule and Guidelines and Commonwealth Procurement Rules and their application in operations and contracts.
  • Familiar with Accounting and Grant management software application.
  • Knowledge of Indonesian public sector and experience working with government agencies.

The post is open for Indonesian national only and female candidates are encouraged to apply.