The Asia Foundation Job Vacancy: Receptionist - Jakarta, Indonesian


Position Title: Receptionist
Location: Jakarta, Indonesia
Job Type and duration of contract: Full-Time, 1 year contract period
Closing Date: February 24, 2017

The Asia Foundation urgently needs qualified candidates for Receptionist position. Receptionist is responsible for answering telephones and taking accurate phone messages, greeting office visitors, handling incoming mail/package, coordinates drivers’ daily schedules and provide necessary information regarding the vehicle use, taxi voucher and courier service, and any occasional secretarial and administrative support to professional staff, as requested.


  • Greets and assist all visitors
  • Notifies appropriate employee of visitor's arrival
  • Keeps the reception area clean, tidy, noise free and in good order

  • Answers telephone and provides appropriate information
  • Direct caller to destination. Records name, time of call, nature of business and person called upon if employee is unavailable. Accurately takes and delivers messages.
  • Place phone calls on behalf of Senior Staff
  • Responds to caller questions about Foundation programs, as appropriate.

  • Handling incoming mail/package (except pouch) and maintaining necessary logs
  • Manage Vehicles and Drivers Schedule under supervision of Office Manager
  • Key-in the Drivers log/travel records for official and personal use.
  • Tracking of taxi voucher use & all incoming operational invoices from vendors to be submitted to Finance.
  • Tracking outgoing mail for SF office pouch and handling delivery order to International courier service, maintain log for the pouch contents.
  • Handling hotel & travel agent proposals, create a summary and filling, and organize a tender once a year.
  • Maintain publication information shelves at the reception by supplying relevant publication copies.
  • Monitoring stocks of TAF one-pager, project list, and annual reports.
  • Receives incoming faxes and documents via courier and distributes to appropriate staff and maintains a log (faxes from Donors may be photocopied)
  • Receives incoming e-mail and forwards to appropriate staff
  • Maintain the conference room usage schedule

  • Minimum two year work experience in a multinational company
  • Degree or equivalent certificate in secretarial studies
  • Excellent verbal and written communication skills in both English and Bahasa Indonesia
  • Excellent interpersonal skills
  • Professional organizational abilities
  • Computer proficiency in Microsoft Office and Email
Please send your application letter and CV to The Asia Foundation by e-mail to by February 24, 2017. Please write "Receptionist" on the Subject of the e-mail. The Asia Foundation is an equal opportunity employer.