Swisscontact Job Vacancy: Project Associate - Jakarta, Indonesian

Swisscontact creates opportunities for people to improve their living conditions as a result of their own efforts. Through its projects, Swisscontact works to enable access to professional training, promotes local entrepreneurship, creates access to local financial service providers and supports the efficient use of resources with the goal of successfully promoting employment and income generation. Swisscontact is the business-oriented foundation for international development cooperation, based in Zurich, Switzerland. Working in 34 countries with over 1,200 team members, Swisscontact has been fostering economic, social, and environmental development since 1959, and has been active in Indonesia for the past 43 years. This current job vacancy will center on the following project:
Indonesian-Swiss Intellectual Property Project (ISIP-II):
The objective of the ISIP project is to strengthen the use of intellectual property rights in Indonesia in order to contribute to higher competitiveness, add more value to Indonesian products and make a positive impact on Indonesia’s economic development. The second phase of the Indonesian-Swiss Intellectual Property Project (ISIP-II) follows the successful achievement of ISIP-I, a four-year project from 2012 to June 2016, financed by the Swiss State Secretariat for Economic Affairs (SECO). ISIP-II will be implemented between 1st July 2017 and 28th November 2020.
Swisscontact is currently accepting applications for the position of:
Based in Jakarta (Job Code: PA - JKT)
The Project Associate is responsible for managing the Indonesian-Swiss Intellectual Property Project (ISIP-II) in Indonesia under the supervision of The Swiss Federal Institute of Intellectual Property (IPI).
The Project Associate will be responsible for managing project activities, conducting monitoring and evaluation, managing the financial aspects of the program, maintaining networks and facilitating meetings with multiple stakeholders, and providing support to the IP for the project missions in Indonesia.
  • Representing the project and acting as the focal point of The Swiss Federal Institute of Intellectual Property (IPI) in Indonesia;
  • Supporting the preparation and implementation of project activities and ensuring that they are delivered timely and in good quality;
  • Preparing and executing working contracts with sub-contractors of the program in Indonesia based on approval from the ISIP Project Coordinator of the IPI;
  • Monitoring project activities and preparing reports in English for the Project Coordinator. Field travel necessary if required by the Project Coordinator;
  • Communicating regularly with the Project Coordinator via teleconference call on a weekly basis;
  • Attend bi-monthly meetings with national project coordinators of the Directorate General of Intellectual Property (DGIP) and the Badan Ekonomi Kreatif (BEKRAF);
  • Manage administration of local funds, including financial and managerial accounting based on the guidelines provided by the IPI, and preparing for financial audits and project evaluations;
  • Facilitate Project Missions by the Project Coordinator:
    • Prepare project missions (twice a year): propose mission agenda, confirm meetings, arrange logistics such as hotel bookings and transportation;
    • Participate in IPI project missions.
  • Facilitate Coordination Group Meetings:
    • Scheduling and preparing the agendas for the Coordination Group Meetings (twice a year in the context of a project mission);
    • Prepare operational work plans and budgets to be submitted to the Coordination Group in close coordination with the ISIP Project Coordinator;
    • Participate in Coordination Group Meetings, including drafting minutes.
  • Networking: Maintain close linkages with other development partners and agencies in sectors relevant to the project and with the SECO focal point of the Swiss Embassy in Jakarta, to ensure that complementarities and synergies with other activities/projects on IP, trade, legal/regulatory reform, and private sector development are taken into account;
  • Keep the IPI informed about any important developments affecting IP in Indonesia in general, and the project in particular.
Employee Requirements
  • Bachelor’s degree in a relevant field
  • Minimum 5 years’ experience in program design and implementation for an NGO or government office
  • Minimum 5 years’ experience in government-relations; working with GOI stakeholders representing NGO programs (required)
  • Experience in grant and proposal writing (advantage)
  • Experience in report writing in Bahasa Indonesia and English (required)
  • Ability to work legally in Indonesia and native Indonesian speaker
  • Excellent communication skills in English: fluent speaker or at least C1 / CEFR (written and spoken)
  • Native spoken and written Bahasa Indonesia and expert knowledge of Indonesian government structure on local, provincial and national levels
  • Strong coordination/ team cooperation skills (required)
  • Active communicator (required)
  • Proven intercultural skills (required)
  • Excellent time management skills
  • Expert use of MS Office
Please submit your application letter addressing the above qualifications and experience with your CV before Close of Business 26 July 2017 at the latest with the JOB CODE as an e-mail subject.