Hivos Southeast Asia Job Consultant: Finance For Gading Project, Jakarta - Indonesian

Request for Expression of Interest
Hivos Southeast Asia is an International non-governmental organization guided by humanist values. It aims at structural poverty alleviation with a strong focus on civil society building and sustainable economic development. Hivos Southeast Asia provides financial support for local NGOs, is active in networking, lobbying and exchanging knowledge and expertise. For its Hivos Southeast Asia seeks qualified Indonesian candidates for the position of:
Title                      :  Finance Consultant – GADING
Duty Station        :  Jakarta, Indonesia
Duration              :  7 (seven) months
Report to             :  Grant Finance Manager
The Finance Consultant supports Green Knowledge project teams in both the resource mobilization process and the result delivery process. The Finance Consultant is responsible to support administration and financial operations for the Green Knowledge Project specifically GADING project funded by MCA-I. The Finance Consultant has oversight the financial administration and procedures, input data of financial transactions, input the correct data from project financial transactions. The Finance Consultant is also responsible for working closely with the programme team and finance team to prepare financial supporting documents, financial data, and provide technical assistance to Finance Officer for. The Finance Consultant needs to consolidate financial transactions data into quarterly financial report, checking and ensuring the accuracy data from Finance & Accounting Officer, compile financial data from Consortium Members and review financial aspects of project reporting and compliance as required by the donor; monitoring project cash flows. The Finance Consultant administers and reviews the supporting documents of GADING implemented by Hivos Southeast Asia and assist the Project teams with their internal and external reporting obligations.
The Finance Consultant position is part of the Green Knowledge project team and ensures the compliance of Millennium Challenge Account-Indonesia requirements as donor: results, budget and contract (implementation).. The Finance Consultant coordinates with Project Manager, Project Coordinator, Finance & Accounting Officer
Roles and responsibilities
  • Checking the accuracy of the supporting documents, input cash income and disbursement after checking the accuracy of the supporting documents into Accurate.
  • Manage financial/budget performance monitoring (expenses and balances) of GADING project based on activities conducted in Jakarta and Consortium Member and supply monthly update to Project Manager
  • Write cheque or bank transfer requests for payment to be approved by Finance Controller and or Director as a replacement officer during absence of Finance & Accounting Officer.
  • Calculate and monitoring the accuracy of advance request and liquidation report from staff and ensure the completeness of supporting documents for approval (Advance aging monitoring).
  • Filing all financial documents as Standard Operations Guideline.
  • Input project financial transactions into Accurate and donor accounting report.
  • Coordinate with Procurement Officer to ensure the accuracy of rental asset listing once a year.
  • Prepare financial supporting documents of some projects regularly in coordination with project team for smaller scale.
  • Support project audit by working with Finance & Accounting Officer in preparing documents and provide feedback to any question related to audit.
  • Ensure accuracy data from payment vouchers by: checking all regular supporting documents and approval, consolidating Hivos and Consortium Member financial data into Accurate for Grant Finance Manager’s review, and filing documents.
  • Input transaction data into Accounting Software
  • Prepare monthly and quarterly project financial reports
  • Performs other duties as may be assigned by Finance Controller or Grant Finance Manager.

Knowledge and experience
  • Relevant education level of working and thinking
  • Relevant work experience: minimum 3 years
  • Expertise in accounting and finance
  • Work experience in international environment

To apply for this consultancy position please submit your CV and a cover letter hr.sea@hivos.orgno later than 29 August  2017, with email subject: FO-GADING Only shortlisted candidates will be notified.